Executive Assistant to the MD | Governance & Exec Support

Al-Futtaim; Dubai; On-site; AED 180,000 - 260,000; Full time

Job summary

Al-Futtaim is seeking an Executive Assistant to the Managing Director in Dubai to provide senior level administrative support. You will manage priorities, calendar, communications, governance activities and key initiatives to keep decisions informed and the office efficient.

The role requires exceptional organization, business judgment, and discretion, with experience supporting C-suite executives in a multinational setting and strong English communication skills.

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications or related discipline.
• 5–8 years’ experience supporting C-suite executives or senior leadership teams.
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word, Teams).
• Experience managing calendars, travel arrangements, governance processes, and executive communications.

Responsibilities

• Manage the Managing Director's calendar and priorities with no scheduling conflicts.
• Prepare executive correspondence, presentations and stakeholder communications to high standards.
• Support leadership meetings, board reviews, agendas, materials, minutes and action tracking.
• Track executive action items and drive them to completion within deadlines.
• Build strong relationships with internal and external stakeholders while safeguarding confidential info.
• Produce accurate executive reports, dashboards, and briefing materials for the leadership team.
• Ensure the Managing Director's office runs smoothly through proactive planning and coordination.

Skills

Organization

Communication

Discretion

Education

Bachelor's degree in Business/Management/Communications

Tools

Microsoft Office

Job description

Al-Futtaim is seeking an Executive Assistant to the Managing Director in Dubai to provide senior level administrative support. You will manage priorities, calendar, communications, governance activities and key initiatives to keep decisions informed and the office efficient.

The role requires exceptional organization, business judgment, and discretion, with experience supporting C-suite executives in a multinational setting and strong English communication skills.