Executive Assistant | Al-Futtaim Automotive | Dubai

Al Futtaim Private Company (LLC); Dubai; On-site; AED 300,000 - 500,000; Full time

Job summary

Al Futtaim Private Company (LLC) in Dubai seeks an Executive Assistant to the Managing Director. You will be a trusted partner providing senior executive and administrative support, managing priorities calendar, communications, governance activities, and key initiatives to ensure informed decisions and efficient operations.

You will prepare board packs, handle sensitive information with discretion, coordinate meetings, travel, and reporting, and represent the MD with senior stakeholders.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications or a related discipline.
• 5–8 years' experience supporting C-suite executives, Managing Directors or senior leadership.
• Advanced proficiency in MS Office and understanding of executive office governance.

Responsibilities

• Manage MD's calendar, coordinate meetings and business commitments without conflicts.
• Prepare executive communications, presentations, and stakeholder materials to a high standard.
• Support leadership meetings with agendas, minutes and action tracking.
• Track action items and ensure timely completion with deadlines.
• Build relationships with internal and external stakeholders while ensuring confidentiality.
• Produce timely executive reports, dashboards, and briefing materials for leadership.
• Keep the MD's office running smoothly through proactive planning and prioritisation.

Skills

Executive support

Calendar management

Communication

Discretion

Stakeholder management

Education

Bachelor's degree in Business Administration, Management, Communications or related

Tools

Microsoft Office

Job description

As Executive Assistant to the Managing Director you will be a trusted partner at the centre of the business providing senior executive and administrative support You will manage the Managing Director s priorities calendar communications governance activities and key business initiatives so that decisions are well informed the office runs efficiently and strategic objectives are delivered You will do well in this role if you are highly organised think ahead and can juggle competing demands without losing sight of what matters most Sound business judgement polished communication and complete discretion will be part of your everyday work whether you are preparing a board pack handling sensitive information or representing the Managing Director with senior stakeholders strong

What You Will Do

• Manage the Managing Director s calendar coordinating meetings reviews and business commitments without scheduling conflicts
• Prepare and coordinate executive correspondence presentations and stakeholder communications to a consistently high standard of accuracy and professionalism
• Support leadership meetings board reviews and business updates delivering agendas materials minutes and action tracking on time
• Track executive action items and follow them through to completion within agreed deadlines
• Build strong working relationships with internal and external stakeholders responding promptly and keeping satisfaction high
• Handle sensitive business information securely and in full compliance with confidentiality requirements
• Produce accurate timely executive reports dashboards presentations and briefing materials for the leadership team
• Keep the Managing Director s office running smoothly day to day through proactive planning coordination problem-solving and prioritisation
• Exceptional organisational and planning skills.
• Strong business acumen and professional judgment.
• Excellent written and verbal communication skills in English.
• High level of discretion, integrity, and confidentiality.

What Qualifies You For The Role

• Bachelor's degree in Business Administration, Management, Communications or a related discipline5 to 8 years' experience supporting C-suite executives, Managing Directors, CEOs or senior leadership teams, ideally within a multinational or matrixed organisation
• Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word and Teams), with a strong understanding of executive office management and business governance
• Experience managing complex calendars, executive communications, travel arrangements, leadership meetings and governance processes
• UAE or wider GCC experience preferred