Executive Assistant to Chief Executive Officer

Adecco; Dubai; On-site; AED 400,000 - 500,000; Full time

Job summary

A leading staffing and recruitment firm is looking for an experienced Executive Secretary to support the CTO in Dubai. Responsibilities include managing the daily calendar, organizing meetings, and handling correspondence while ensuring operational efficiency. The ideal candidate will have a minimum of 7 years of experience, mandatory background in the banking sector, and strong organizational skills. This role demands discretion and the ability to multitask effectively.

Qualifications

• Minimum 7 years of experience as an Executive Secretary or Personal Assistant.
• Mandatory experience in banking or financial services sector.
• Exceptional organizational skills and ability to multitask.

Responsibilities

• Manage the CTO’s daily calendar and appointments.
• Organize meetings and prepare agendas.
• Manage correspondence and maintain confidential documents.
• Ensure smooth communication flow between the CTO’s office and teams.
• Track deadlines and project progress for the CTO.

Skills

Organizational skills

MS Office Suite proficiency

Interpersonal skills

English language proficiency

Confidentiality

Job description

Overview

Role : Executive Secretary to the CTO

Location: Dubai

Industry Preference: Banking sector experience is mandatory

Responsibilities

Executive Support

• Manage the CTO’s daily calendar, appointments, and scheduling.
• Organize meetings, conferences, and internal/external engagements.
• Prepare agendas, minutes, and follow-up action plans.

Administrative Duties

• Draft, review, and manage correspondence, emails, memos, reports, and presentations.
• Maintain and organize confidential documents, files, and records.
• Coordinate travel arrangements, including itineraries, bookings, and logistics.

Office Coordination

• Liaise with department heads, vendors, partners, and other stakeholders on behalf of the CTO.
• Ensure smooth communication flow between the CTO’s office and various teams.
• Provide support in coordinating technology projects and departmental initiatives when required.

Operational Efficiency

• Track deadlines, submissions, and project progress for the CTO.
• Assist with documentation, procurement processing, and compliance-related tasks.
• Handle sensitive information with discretion and confidentiality.

Qualifications

• Minimum 7 years of experience as an Executive Secretary, Personal Assistant, or similar role.
• Mandatory: Experience in the banking or financial services sector.
• Excellent command of English (written & verbal). Additional languages are a plus.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional organizational skills with the ability to multitask and prioritize.
• Professional demeanor, integrity, and strong interpersonal skills.
• Ability to work under pressure and maintain confidentiality.
• Currently based in Dubai or willing to relocate immediately.