Executive Assistant to Chief Executive Officer

Staff Connect UAE; Dubai; On-site; AED 134,000 - 246,000; Full time

Job summary

Staff Connect UAE is seeking a professional and highly organized Secretary to provide confidential administrative and secretarial support in Dubai.

The role requires 3–5 years of executive secretarial experience, strong MS Office skills, and excellent English; Arabic is a plus. A Bachelor’s or Diploma in Business Administration is preferred, with immediate joining an advantage.

Qualifications

• 3–5 years of executive secretarial or administrative experience.
• Diploma or Bachelor’s degree in Business Administration or related field.
• Excellent English communication; Arabic is an advantage.

Responsibilities

• Manage calendars, meetings, appointments, and executive schedules.
• Coordinate internal and external meetings, logistics, and documentation.
• Draft, format, and manage professional correspondence and communications.
• Maintain accurate and confidential filing systems (digital & physical).
• Prepare agendas, meeting packs, minutes, and follow-up action trackers.
• Track deadlines related to Board resolutions, investors, and legal matters.
• Coordinate travel arrangements, expenses, and reimbursements.
• Support shareholder, regulator, and VIP engagements.
• Liaise with internal departments to ensure timely information flow.

Skills

Executive support

Discretion & professionalism

English communication

Education

Bachelor's degree in Business Administration

Diploma in Business Administration

Tools

MS Office

Job description

We are seeking a professional and highly organized Secretary to provide confidential administrative and secretarial support.

Key Responsibilities

• Manage calendars, meetings, appointments, and executive schedules
• Coordinate internal and external meetings, logistics, and documentation
• Draft, format, and manage professional correspondence and communications
• Maintain accurate and confidential filing systems (digital & physical)
• Prepare agendas, meeting packs, minutes, and follow-up action trackers
• Track deadlines related to Board resolutions, investors, and legal matters
• Coordinate travel arrangements, expenses, and reimbursements
• Support shareholder, regulator, and VIP engagements
• Liaise with internal departments to ensure timely information flow

Key Requirements

• Diploma or Bachelor’s degree in Business Administration or related field
• 3–5 years’ experience in executive secretarial or administrative roles
• Experience in financial services or executive offices preferred
• Excellent English communication (Arabic is an advantage)
• Strong MS Office skills (Word, Excel, PowerPoint, Outlook)
• High level of discretion, professionalism, and attention to detail
• Immediate joining is advantage