Executive Office Manager – Chairman & CEO Office

Tanqeeb; Abu Dhabi; On-site; AED 350,000 - 700,000; Full time

Job summary

Tanqeeb is seeking an experienced Executive Office Manager to oversee daily office operations and deliver high-level administrative support to the CEO and Chairman. The role focuses on driving execution, governance, and timely communication across departments in a fast-paced environment.

The successful candidate will manage calendars, travel, meetings, and dashboards, while maintaining strict confidentiality and delivering accurate reporting for board discussions and executive decision-making.

Qualifications

• Bachelor's degree required.
• 15+ years supporting Chairman/CEO-level executives.
• Fluent in English and Arabic.
• Strong MS Office skills.

Responsibilities

• Oversee daily office operations and provide executive support to the CEO and Chairman.
• Manage calendars and travel arrangements for the Chairman and CEO.
• Prepare agendas, briefing materials, minutes, and monthly/board reports.
• Coordinate governance activities and ensure follow-up on open items.
• Maintain confidentiality and professional communication across departments.

Skills

Calendar management

Executive support

Confidentiality

Travel arrangements

Education

Bachelor's degree

Tools

Excel

PowerPoint

Word

Job description

Job description

Job Summary

Our client is seeking a highly professional and organized Executive Office Manager to oversee daily office operations and provide high-level administrative and executive support to the CEO.

Job Description:

Purpose:

Support the Chairman and Group CEO in managing priorities, governance, and communication

The core purpose of this role is to drive execution — following up on commitments across department heads, tracking initiatives to closure, and keeping the executive office running smoothly.

Key Responsibilities:

Executive Office Management:

• Manage the Chairman's and CEO's calendars
• Coordinate meetings and travel arrangements
• Prepare executive correspondence
• Maintain strict confidentiality at all times

Governance & Meeting Support:

• Prepare agendas and briefing materials
• Attend selected meetings and issue minutes
• Keep a live log of actions and decisions
• Follow up on outstanding items until they are closed

Execution Follow-Up (the core of this role):

• Track ongoing initiatives (e.g. digital transformation, call center rollout, Lyve platform, new development launch, office relocation) against agreed timelines
• Collect status updates from department heads
• Flag delays and issues directly to the CEO and Chairman

Reporting:

• Prepare regular executive dashboards
• Prepare monthly reports for the Chairman and CEO
• Pull together materials for board presentations

Communication:

• Act as the main point of contact between the Chairman, CEO and department heads
• Coordinate internal announcements
• Make sure open items get closed, not just raised

Administration:

• Document control and executive filing
• Office logistics and executive events

Job Requirements:

Qualifications

• Bachelor's degree
• At least 15 years supporting Chairman/CEO/VP-level executives
• Real estate or hospitality background is a plus
• Fluent English and Arabic
• Strong Excel, PowerPoint and Word skills
• Excellent judgment, discretion, and follow-through
• Comfortable following up with department heads without being asked twice