Executive Secretary

Bulahej Group; Al Reem Island; On-site; AED 133,920 - 167,400; Full time

Job summary

Bulahej Group is seeking a highly organized Executive Secretary to provide administrative support to senior management in Abu Dhabi. The ideal candidate will manage schedules, correspondence, and prepare reports while ensuring confidentiality and efficiency in daily operations.

Candidates should have a Bachelor’s degree and at least 3 years of experience in a similar role. Proficiency in MS Office and excellent communication skills are essential.

Qualifications

• Minimum 3 years of experience as an executive secretary or personal assistant.
• Strong organizational, multitasking, and time management skills.
• Professional appearance and attitude.

Responsibilities

• Manage and maintain executives’ schedules and appointments.
• Handle incoming calls, emails, and correspondence professionally.
• Prepare reports, presentations, and documents for meetings.

Skills

Excellent communication and interpersonal skills

Proficient in MS Office

Organizational skills

Discretion and ability to handle confidential information

Education

Bachelor’s degree in Business Administration or related field

Job description

We are seeking a highly organized and professional Executive Secretary to provide administrative and executive support to senior management. The ideal candidate will manage schedules, correspondence, meetings, and communications while maintaining confidentiality and efficiency in daily operations.

Key Responsibilities

• Manage and maintain executives’ schedules, appointments, and meetings.

• Handle incoming calls, emails, and correspondence professionally and promptly.

• Prepare reports, presentations, and documents for meetings and decision-making.

• Organize and coordinate events, business trips, and conferences.

• Maintain filing systems, records, and confidential information.

• Liaise with internal departments and external stakeholders on behalf of management.

• Assist in preparing agendas, minutes, and follow-up actions from meetings.

• Provide general administrative support to senior management as required.

Qualifications & Requirements

• Bachelor’s degree in Business Administration, Management, or related field preferred.

• Minimum 3 years of experience as an executive secretary or personal assistant.

• Excellent communication and interpersonal skills in English; Arabic knowledge is a plus.

• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).

• Strong organizational, multitasking, and time management skills.

• Discretion and ability to handle confidential information with integrity.

• Professional appearance and attitude.