Executive Secretary

Directsb FZ LLC; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

Directsb FZ LLC in Abu Dhabi is seeking an experienced Executive Secretary / Admin Assistant to provide high-level administrative support to the CEO. You will manage calendars, coordinate meetings, and act as the primary liaison with clients and partners.

The role requires strong organizational skills, bilingual English/Arabic, discretion with confidential information, and the ability to handle multiple projects, prepare reports and presentations, and support board materials.

Qualifications

• Proven experience as an executive secretary or administrative assistant supporting high-level executives.
• Proficiency with Microsoft Office Suite and related software.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication in English and Arabic.
• Ability to handle confidential information with discretion and integrity.
• Ability to work independently and adapt to changing priorities.
• High School Diploma; Bachelor's degree is a plus.

Responsibilities

• Manage CEO's schedule and coordinate appointments, meetings, and conference calls.
• Serve as primary contact between CEO and internal/external stakeholders including clients, partners and employees.
• Prepare, edit, and review correspondence, reports, presentations, and other documents for the CEO.
• Handle confidential information with discretion and professionalism.
• Conduct research, gather data, and prepare reports and presentations as needed.
• Organize board meeting materials and create agendas.
• Screen and prioritize emails and phone calls for timely responses.
• Oversee general office tasks and ensure supplies are maintained.
• Support special projects as directed by the CEO.

Skills

Executive support

Calendar management

Communication

Bilingual English/Arabic

Time management

Education

High School Diploma

Bachelor's degree (preferred)

Tools

Microsoft Office

Microsoft Outlook

Excel

PowerPoint

Job description

We are looking for an experienced and dedicated Executive Secretary / Admin Assistant who can provide high-level administrative support to our company's leadership. The ideal candidate will be highly organized, detail-oriented, and skilled in managing a wide range of tasks. This role is an excellent opportunity to be an integral part of our company's success.

Responsibilities:

• Manage and maintain the CEO's schedule, including scheduling appointments, meetings, and conference calls.
• Act as the primary point of contact between the CEO and internal and external stakeholders, including clients, partners, and employees.
• Prepare, edit, and review correspondence, reports, presentations, and other documents on behalf of the CEO.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Conduct research, gather data, and prepare reports and presentations as needed.
• Assist in organizing and distributing materials for board meetings, as well as creating agendas.
• Make phone calls and develop relationship with clients on behalf of the company.
• Screen and prioritize incoming communications, emails, and phone calls, ensuring timely responses and follow-ups.
• Manage general office tasks, such as filing, photocopying, and ensuring office supplies are well-maintained.
• Provide support for special projects and initiatives as directed by the CEO.

Requirements:

• Proven experience as an executive secretary, administrative assistant, or similar role, preferably supporting high-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills. (English & Arabic)
• The ability to handle confidential information with the utmost discretion and integrity.
• Capability to work independently and adapt to changing priorities.
• A High School Diploma or equivalent work experience is preferred. Bachelor's degree will be an added advantage.