Secretary (Arabic Speaking)

Al Fattan Properties; Dubai; On-site; AED 167,000 - 257,000; Full time

Job summary

Al Fattan Properties in Dubai seeks a highly organized Secretary to provide executive support to the Chairman. The ideal candidate will be fluent in Arabic and English and hold a UAE driving license.

Responsibilities include managing the calendar, handling correspondence, coordinating with stakeholders, and preparing reports and presentations. This role requires discretion, confidentiality, and the ability to work under pressure, including travel arrangements when needed.

Qualifications

• Fluent in Arabic and English, both spoken and written.
• Experience in executive support or secretary roles is preferred.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the executive’s calendar, appointments, meetings, and daily schedule.
• Handle correspondence, emails, calls, and confidential documents.
• Coordinate with internal departments, clients, and external stakeholders.
• Prepare reports, presentations, agendas, and minutes of meetings.
• Arrange meetings, travel, and other executive requirements.
• Maintain organized records and timely follow-up on pending matters.
• Assist with day-to-day administrative tasks.
• Maintain confidentiality and professionalism at all times.
• Drive the executive to meetings when required.

Skills

Bilingual Arabic-English

Microsoft Office

Tools

Microsoft Office Suite

Job description

We are looking for a highly organized, professional, and discreet Secretary to provide administrative and executive support to the Chairman. The ideal candidate will have excellent communication and coordination skills, be fluent in Arabic and English, and hold a valid UAE driving license.

Key Responsibilities:

• Manage the executive’s calendar, appointments, meetings, and daily schedule.
• Handle correspondence, emails, calls, and confidential documents.
• Coordinate and follow up with internal departments, clients, and external stakeholders.
• Prepare reports, presentations, meeting agendas, and minutes of meetings.
• Arrange business meetings, appointments, travel, and other executive requirements.
• Maintain organized records and ensure timely follow-up on pending matters.
• Assist with day-to-day administrative and executive tasks.
• Maintain a high level of confidentiality and professionalism at all times.
• Drive the executive to meetings and appointments when required.

Requirements:

• Executive Secretary, Personal Assistant, or Secretary to Chairman/ Senior Management
• Fluent in Arabic and English (spoken and written).
• real estate company, family office, or similar environment is an advantage.
• A valid UAE driving license is mandatory.
• Excellent communication, organization, and time-management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Professional appearance and strong interpersonal skills.
• Ability to handle confidential information with discretion.
• Ability to work under pressure and manage multiple priorities.

• Advanced Correspondence & Tech Skills: Expertise in drafting official bilingual business communication and absolute mastery of Microsoft Office Suite for reports and presentations.
• Logistics & Calendar Management: Advanced competence in managing complex calendars, planning international travel, and recording accurate Minutes of Meetings (MoM).
• Discretion: Exceptional interpersonal skills for handling high-profile stakeholders alongside a proven track record of maintaining strict confidentiality.