Executive Secretary to CEO | Strategic Administrative Partner

DirectSB FZ LLC; Abu Dhabi; On-site; AED 120,000 - 180,000; Full time

Job summary

Directsb FZ LLC in Abu Dhabi is seeking an experienced Executive Secretary / Admin Assistant to provide high-level administrative support to the CEO. You will manage calendars, coordinate meetings, and act as the primary liaison with clients and partners.

The role requires strong organizational skills, bilingual English/Arabic, discretion with confidential information, and the ability to handle multiple projects, prepare reports and presentations, and support board materials.

Qualifications

• Proven experience as an executive secretary or administrative assistant supporting high-level executives.
• Proficiency with Microsoft Office Suite and related software.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication in English and Arabic.
• Ability to handle confidential information with discretion and integrity.
• Ability to work independently and adapt to changing priorities.
• High School Diploma; Bachelor's degree is a plus.

Responsibilities

• Manage CEO's schedule and coordinate appointments, meetings, and conference calls.
• Serve as primary contact between CEO and internal/external stakeholders including clients, partners and employees.
• Prepare, edit, and review correspondence, reports, presentations, and other documents for the CEO.
• Handle confidential information with discretion and professionalism.
• Conduct research, gather data, and prepare reports and presentations as needed.
• Organize board meeting materials and create agendas.
• Screen and prioritize emails and phone calls for timely responses.
• Oversee general office tasks and ensure supplies are maintained.
• Support special projects as directed by the CEO.

Skills

Executive support

Calendar management

Communication

Bilingual English/Arabic

Time management

Education

High School Diploma

Bachelor's degree (preferred)

Tools

Microsoft Office

Microsoft Outlook

Excel

PowerPoint

Job description

Directsb FZ LLC in Abu Dhabi is seeking an experienced Executive Secretary / Admin Assistant to provide high-level administrative support to the CEO. You will manage calendars, coordinate meetings, and act as the primary liaison with clients and partners.

The role requires strong organizational skills, bilingual English/Arabic, discretion with confidential information, and the ability to handle multiple projects, prepare reports and presentations, and support board materials.