Executive Assistant to the CEO

Confidential Company; Dubai; On-site; AED 279,000 - 446,000; Full time

Job summary

Confidential Company in Dubai, United Arab Emirates seeks an Executive Assistant to the CEO. The role focuses on providing comprehensive administrative and executive support, managing the CEO’s schedule, coordinating meetings, handling correspondence, and ensuring smooth day-to-day operations.

The ideal candidate will demonstrate strong organization, communication, and discretion, with 2–5 years of related experience and proficiency in MS Office/Google Workspace.

Qualifications

• Bachelor’s degree in Business Administration or related field preferred.
• 2–5 years of experience as an Executive/Personal Assistant or similar role.
• Excellent written and verbal English communication.
• Strong organizational and time-management skills.

Responsibilities

• Manage the CEO’s calendar, appointments, and daily schedule.
• Coordinate internal and external meetings and prepare arrangements.
• Handle emails, calls, and correspondence for the CEO.
• Prepare reports, presentations, and business documents.
• Organize confidential files and important documents.
• Follow up on tasks and deadlines assigned by the CEO.
• Coordinate with stakeholders and assist on business projects.
• Arrange travel and itineraries when required.
• Take meeting minutes and follow up on decisions.

Skills

Time management

Communication

Attention to detail

Discretion & professionalism

Independent working

Education

Bachelor's degree in Business Administration

Tools

MS Office

Google Workspace

Excel

Word

PowerPoint

Job description

Job Summary

We are looking for a *highly organized, professional, and proactive Executive Assistant to the CEO* to provide comprehensive administrative and executive support. The ideal candidate will be responsible for managing the CEO’s schedule, coordinating meetings, handling correspondence, and ensuring smooth day-to-day executive operations.

Key Responsibilities

• Manage the CEO’s calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings and prepare meeting arrangements.
• Handle emails, calls, correspondence, and communications on behalf of the CEO when required.
• Prepare reports, presentations, documents, letters, and other business materials.
• Organize and maintain confidential files, records, and important documents.
• Follow up on tasks, deadlines, and action points assigned by the CEO.
• Coordinate with employees, clients, partners, suppliers, and other stakeholders.
• Assist the CEO with business-related projects, research, and administrative tasks.
• Prepare meeting agendas, take minutes when required, and follow up on decisions.
• Manage travel arrangements, bookings, and itineraries when required.
• Handle confidential and sensitive information with professionalism and discretion.
• Support the CEO in ensuring efficient communication between departments.
• Perform other executive and administrative duties as assigned.

Desired Candidate Profile

Requirements

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• *2–5 years of experience* as an Executive Assistant, Personal Assistant, Secretary, or similar role.
• Excellent written and verbal communication skills in English.
• Strong organizational and time-management skills.
• Proficiency in *MS Office, Google Workspace, Excel, Word, and PowerPoint*.
• Ability to manage multiple priorities and work under pressure.
• Strong attention to detail and follow-up skills.
• Professional attitude, appearance, and communication.
• Ability to handle confidential information with discretion.
• UAE work experience is preferred.
• Arabic language skills are an advantage.

Ideal Candidate

The ideal candidate is *confident, trustworthy, detail-oriented, proactive, and capable of working independently* while maintaining a high level of professionalism when dealing with senior management and external stakeholders.