Executive Secretary

Gulf Dates Trading; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Gulf Dates Trading in Dubai seeks an executive assistant to support the senior team. You will draft letters, memos, invoices and reports for senior staff, and manage confidential documents.

You will maintain the executive's calendar, organize appointments, board meetings, and conferences, and coordinate meetings with attendees. You will handle all correspondence, greet visitors, take notes, and perform general office tasks including basic bookkeeping.

Qualifications

• Excellent verbal and written communication skills in English and Arabic.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Responsibilities

• Draft letters, memos, invoices and reports for senior staff.
• Maintain executive's calendar and plan appointments.
• Schedule and attend meetings, take notes and minutes.
• Handle correspondence and distribute contents to appropriate staff.
• Perform basic bookkeeping and office supply management.

Skills

Bilingual English/Arabic

Office administration

Time management

Meeting coordination

Documentation drafting

MS Office proficiency

Job description

Duties/Responsibilities:

Provides high-level administrative support and assistance to the senior executive. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Maintaining executive’s agenda and assist in planning appointments, board meetings, conferences etc. Schedules and attends meetings on behalf of executives, taking notes and recording minutes. Handle and prioritize all outgoing or incoming correspondence (e‑mail, letters, packages etc.). Greeting visitors and directing them to the appropriate place. Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. Performs additional duties as assigned by executives. Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills both English and Arabic
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Ability to function well in a high-paced and at times stressful environment
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software

Preferred Applicant is MALE ONLY