Personal Secretary

iTech Solutions; United Arab Emirates; On-site; AED 60,000 - 90,000; Full time

Job summary

iTech Solutions in United Arab Emirates seeks a highly organized Personal Secretary to provide comprehensive administrative and executive support to the CEO Managing Director. The role requires discretion, adaptability to dynamic environments, and the ability to work closely with senior leadership while maintaining confidentiality.

You will manage calendars, arrange domestic and international travel, handle confidential documents, screen communications, prepare meetings and minutes, and liaise

Qualifications

• Bachelor's degree or equivalent qualification.
• 3–5+ years of experience as Personal Secretary or similar role.
• Excellent verbal and written communication in English.
• Strong organizational multitasking and time-management skills.
• High level of professionalism, integrity, and confidentiality.
• Open-minded, adaptable in diverse cultures; travel internationally.
• Willingness to travel internationally on short notice.

Responsibilities

• Manage the CEO's calendar, appointments, meetings and travel arrangements.
• Coordinate domestic and international travel including visas, accommodation, and itineraries.
• Handle confidential correspondence, reports, presentations and documentation.
• Screen phone calls, emails and visitors for the CEO.
• Prepare meeting agendas, take minutes and follow up on actions.
• Liaise with clients, partners and internal departments professionally.
• Organize events, meetings and executive schedules.
• Assist with personal and business-related administrative tasks as required.
• Travel with the CEO for business trips when required.

Skills

Calendar management

Travel coordination

Discretion & confidentiality

Executive support

Communication skills

Multitasking

Intercultural adaptability

Relocation willingness

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Job description

We are seeking a highly organized discreet and proactive Personal Secretary to provide comprehensive administrative and executive support to the CEO Managing Director. The ideal candidate will be flexible professional adaptable to dynamic work environments and comfortable working closely with senior leadership while maintaining the highest standards of confidentiality.

Key Responsibilities

• Manage the CEO s calendar appointments meetings and travel arrangements
• Coordinate domestic and international business travel including visas accommodation and itineraries
• Handle confidential correspondence reports presentations and documentation
• Screen phone calls emails and visitors on behalf of the CEO
• Prepare meeting agendas take minutes and follow up on action items
• Liaise with clients business partners and internal departments professionally
• Organize events business meetings and executive schedules
• Assist with personal and business-related administrative tasks as required
• Ensure all confidential information is handled with absolute discretion
• Be available to travel with the CEO for business trips when required

Qualifications

• Bachelor's degree or equivalent qualification.
• 3-5+ years of experience as a Personal Secretary, Executive Assistant, or similar role.
• Excellent verbal and written communication skills in English (additional languages are an advantage).
• Strong organizational multitasking and time-management skills.
• High level of professionalism, integrity, and confidentiality.
• Well-groomed with a professional appearance suitable for representing senior management.
• Open-minded, adaptable, and able to work effectively in diverse cultural and international business environments.
• Comfortable working closely with senior executives in a fast-paced environment.
• Willingness and ability to travel internationally on short notice.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms.
• Strong problem-solving skills with the ability to work independently.
• Positive attitude and proactive approach to work.
• High emotional intelligence and interpersonal skills.
• Flexible working hours when business needs require.
• Ability to prioritize multiple tasks under pressure.
• Ready to shift to Oman / Dubai.

Open Minded Presentable Candidates, who wants to earn and grow with us.

Strong attention to detail and commitment to excellence.