Executive Assistant

AW Connect; Dubai; On-site; AED 201,000 - 335,000; Full time

Job summary

AW Connect is seeking an Executive Assistant to support the Group CEO and Senior Leadership across multiple business verticals in Dubai. This is a high-visibility, coordination-focused role requiring proactive follow-through on commitments and deadlines.

You will manage calendars, prepare presentations and reports, and facilitate cross-functional meetings while maintaining confidentiality and professionalism at all times.

Qualifications

• 3–5 years of EA experience supporting C-level executives, ideally in a multi-business group.
• Knowledge of UAE/Dubai business environment is a plus.
• Ability to coordinate senior stakeholders without direct authority.
• Strong organisational, prioritisation and deadline-management skills.
• Experience preparing executive-level presentations, reports and minutes.
• Excellent written and verbal business English; Arabic is a bonus.

Responsibilities

• Act as central coordination point between CEO's office, GMs and teams.
• Proactively follow up on deadlines, deliverables and actions.
• Maintain trackers and provide regular progress updates.
• Escalate delays early and manage action closure.
• Coordinate senior management meetings: schedules, agendas and materials.
• Take accurate meeting minutes and follow up on outstanding actions.
• Ensure timely delivery of presentations and management reports.
• Prepare summaries, status reports and briefing notes.
• Support CEO calendar, travel and meeting prioritisation as needed.
• Coordinate cross-business initiatives and align with Group priorities.
• Foster positive relationships while ensuring appropriate firmness on follow-ups.
• Handle confidential information with discretion and integrity.
• Contribute to continuous improvement of coordination processes.

Skills

Stakeholder coordination

Deadline management

Presentation preparation

English proficiency

Analytical skills

Microsoft Office

PowerPoint

Excel

Outlook

Team collaboration

Education

Bachelor's degree in Business Administration or related field

Project management certification

Tools

PowerPoint

Excel

Outlook

Teams/SharePoint

Job description

AW Connect is supporting a well-established diversified group in Dubai with the confidential appointment of an Executive Assistant – Group Level.

This is a highly visible coordination role supporting senior leadership and acting as a key link between the CEO's office and General Managers across multiple business verticals. The successful candidate will help drive accountability across the organisation, ensuring commitments, deadlines and actions agreed with the CEO are followed through to completion.

This position requires more than traditional executive support. We are looking for someone who is highly organised, dependable and energetic, but equally confident working with senior leaders. You should be approachable and collaborative while having the confidence to respectfully challenge and follow up with senior stakeholders when commitments or deadlines are not being met.

Key Responsibilities

• Act as a central coordination point between the CEO's office, General Managers and their respective teams.

• Proactively follow up on deadlines, deliverables and actions agreed with senior leadership.

• Maintain clear trackers for key commitments and provide regular progress updates.

• Identify potential delays early and escalating appropriately.

• Coordinate senior management meetings, including schedules, agendas, attendance and supporting materials.

• Take accurate, actionable meeting minutes and follow outstanding actions through to closure.

• Ensure presentations, reports and management materials are prepared and delivered on time.

• Prepare professional summaries, status reports and briefing notes for senior leadership.

• Support CEO calendar, travel and meeting prioritisation when required.

• Coordinate cross-business initiatives and maintain alignment on Group priorities.

• Build positive relationships across the organisation while remaining appropriately firm when follow-up is required.

• Handle sensitive and confidential information with discretion and integrity.

• Support continuous improvement of coordination, reporting and accountability processes.

What We're Looking For

• Minimum 3–5 years' experience as an Executive Assistant supporting C-level executives, ideally within a multi-business or Group environment.

• UAE experience preferred, particularly within Dubai.

• Proven ability to coordinate multiple senior stakeholders and drive accountability without having direct authority.

• Excellent organisation, prioritisation and deadline-management skills.

• Experience preparing senior-level presentations, reports and meeting minutes.

• Strong analytical skills with the ability to consolidate information into clear updates.

• Excellent written and verbal business English.

• Arabic is an advantage, but not essential.

• Strong Microsoft Office skills, particularly PowerPoint, Excel and Outlook; Teams/SharePoint experience is beneficial.

• Bachelor's degree in Business Administration, Communications or a related discipline preferred.

• Project management certification would be advantageous.

• UAE driving licence preferred.