Executive Assistant to CEO Jobs in Jebel Ali, Dubai | ATS Shipping

Gocareer; Dubai; On-site; AED 80,000 - 120,000; Full time

Job summary

ATS Shipping is looking for an Executive Assistant to support the CEO in Jebel Ali, Dubai. This highly organized role requires a proactive individual to manage calendars, travel logistics, and coordinate meetings efficiently.

The ideal candidate has experience supporting senior executives and demonstrates strong communication and stakeholder management abilities. Key qualifications include discretion, a fast-paced corporate mindset, and immediate availability to work in the UAE.

This position offers competitive compensation and a dynamic work environment.

Qualifications

• Prior experience supporting senior executives or a CEO is highly desirable.
• High level of discretion, confidentiality and professionalism.
• Eligibility to work in the UAE and ability to join immediately.

Responsibilities

• Manage the CEO’s calendar, appointments, and travel logistics.
• Organize and coordinate high-level meetings and presentations.
• Prepare meeting minutes and ensure timely follow-up.
• Maintain the CEO Business Action Tracker for commitments.
• Draft professional emails, memos, presentations, and reports.

Skills

Strong communication and professional correspondence skills

Excellent coordination

Multitasking

Stakeholder management abilities

Strong follow-up skills

Ability to thrive in fast-paced environment

Discretion and confidentiality

Job description

Executive Assistant to CEO Jobs in Jebel Ali, Dubai | ATS Shipping

ATS is a fully integrated, multi-modal logistics and supply chain company, founded in 1991 and headquartered in Dubai, UAE. With over three decades of experience, ATS supports global trade across the Middle East, Europe, India and the USA, delivering reliable, compliant and scalable logistics solutions across industries. The company is ISO 9001, ISO 14001 and ISO 45001 certified, reflecting its commitment to quality, environmental responsibility and workplace safety.

ATS operates as an integrated logistics partner specialising in ocean and air freight, overland transport, warehousing, liquid terminals and project logistics, supported by an owned fleet of over 900 trucks and trailers and liquid storage terminals spanning more than 165,000 CBM. Certified as a Great Place to Work for 2025–2026, ATS focuses on seamless customer experiences, resilient logistics solutions and long-term partnerships built on trust and performance.

Job Overview

Position: Executive Assistant to CEO

Company: ATS Shipping

Location: Logistics & Supply Chain

Employment: Full-time

Experience: Executive Support Experience

Joining: Immediate

Competitive

Job Summary

ATS Shipping is seeking a highly organized, proactive and detail-oriented Executive Assistant to support the CEO in driving operational efficiency, executive coordination and timely execution of key business priorities. The role goes beyond traditional administrative support, requiring the ability to manage executive operations, coordinate with multiple stakeholders, drive follow-ups and ensure strategic decisions and action items are closed within agreed timelines. Based in Jebel Ali, Dubai, this is a high-impact role for a candidate who thrives in a fast-paced corporate environment.

Key Responsibilities

• Manage the CEO’s calendar, appointments, travel schedules and logistics with precision and foresight.
• Organize and coordinate high-level internal and external meetings, including agendas, presentations and supporting documentation.
• Attend WBRs and official meetings, prepare Minutes of Meeting, circulate action points and ensure timely follow-up and closure.
• Maintain and manage the CEO Business Action Tracker, ensuring commitments, approvals, pending tasks, timelines and ownership are tracked.
• Proactively follow up with internal and external stakeholders, escalating delays and ensuring accountability across teams.
• Prepare weekly summaries, status reports and closure updates for the CEO and leadership team.
• Translate high-level directives from the CEO into actionable tasks with clear timelines and deliverables.
• Draft professional emails, business memos, presentations, reports and executive correspondence with accuracy and confidentiality.
• Manage confidential communications, filing systems, executive records and stakeholder coordination.
• Support executive networking activities, industry events, conferences and YPO-related coordination.
• Coordinate foreign visa applications, renewals, medical insurance claims, reimbursements and administrative support for the CEO’s office.
• Liaise with senior leadership, clients, regulatory authorities and international partners on behalf of the CEO’s office.

Qualifications & Requirements

Mandatory

• Strong communication and professional correspondence skills.
• Excellent coordination, multitasking and stakeholder management abilities.
• Strong follow-up skills with the ability to drive accountability and closure.
• Ability to thrive in a fast-paced corporate environment.
• Prior experience supporting senior executives or a CEO is highly desirable.
• High level of discretion, confidentiality and professionalism.
• Eligibility to work in the UAE and ability to join immediately.

Important: Strong stakeholder management, follow-up and confidentiality skills, plus the ability to drive timely closure of executive action items, are the most critical requirements for this role.

How to Apply

Email your updated CV to [e-mail] with the subject line "Executive Assistant to CEO – Dubai". Only shortlisted candidates will be contacted.