Executive Assistant

Carter Knight FZ LLC; Abu Dhabi; On-site; AED 167,400 - 279,000; Full time

Job summary

Carter Knight FZ LLC is looking for an Executive Assistant to support the Deputy CEO in Abu Dhabi. This role requires someone with significant experience in executive support, particularly in high-profile environments.

The ideal candidate will possess exceptional organisational and communication skills along with fluency in Arabic and English. You will engage with senior executives and manage confidential information while ensuring seamless coordination of executive activities.

Qualifications

• Proven experience supporting senior executives or leadership teams.
• Fluent in Arabic and English, both written and spoken.
• Exceptional organisational and time-management skills.

Responsibilities

• Provide comprehensive executive support to the Deputy CEO.
• Coordinate meetings and travel arrangements.
• Prepare briefing packs and executive communications.
• Manage confidential and sensitive information.
• Coordinate VIP visits and executive-level events.

Skills

Executive support

Stakeholder management

Communication skills

Organisational skills

Discretion

Job description

We are supporting a leading organisation in Abu Dhabi in their search for an Executive Assistant to the Deputy CEO.

This is a high-impact position within a fast-paced executive environment, offering direct exposure to senior leadership and strategic operations. The role requires a highly organised, polished, and discreet professional who can operate confidently in high-profile settings while managing complex priorities and stakeholder interactions.

The successful candidate will act as a trusted support partner to the Deputy CEO, ensuring the smooth coordination of executive activities, communication, scheduling, and stakeholder engagement across a broad range of business and external matters.

Role Overview

The Executive Assistant will play a central role in supporting the Deputy CEO across day-to-day operations, executive coordination, and high-level engagements. This position requires excellent judgement, strong communication skills, and the ability to manage confidential matters with professionalism and discretion.

The role is suited to candidates who have previously worked in sophisticated, protocol-driven environments and are comfortable engaging with senior executives, VIP stakeholders, and external partners.

Key Responsibilities

• Provide comprehensive executive support to the Deputy CEO, managing complex schedules, priorities, and daily activities
• Coordinate meetings, travel arrangements, itineraries, and high-level engagements both locally and internationally
• Prepare briefing packs, reports, presentations, correspondence, and executive communications
• Act as a key liaison between the Deputy CEO and internal/external stakeholders, ensuring professional and timely communication
• Manage confidential and sensitive information with the highest level of discretion and professionalism
• Support executive office operations and ensure seamless coordination across business activities
• Track action items, follow-ups, and priorities to ensure timely execution and alignment
• Coordinate VIP visits, protocol requirements, and executive-level events where required
• Assist with stakeholder engagement and relationship management across senior internal and external parties

Candidate Profile

• Proven experience supporting senior executives or leadership teams
• Background within embassies, HNWI environments, private offices, family offices, or VIP/protocol environments strongly preferred
• Fluent Arabic and English (written and spoken) is essential
• Exceptional organisational and time-management skills
• Strong communication and stakeholder management capabilities
• High level of professionalism, discretion, and attention to detail
• Ability to manage multiple priorities and operate effectively under pressure
• Strong understanding of executive office etiquette and protocol standards

This is an excellent opportunity to join a high-performing executive environment and work closely with senior leadership within a prestigious organisation.