Executive Assistant to CEO

Zohorecruit; United Arab Emirates; On-site; AED 120,000 - 240,000; Full time

Job summary

Black Grey HR in Dubai seeks a highly organized Executive Assistant to support the CEO in a fast-paced logistics environment. The role centers on prioritization, tracking key actions, and ensuring timely closure of decisions across all functions.

You will manage calendars, travel, visas, and communications; draft agendas, MOMs, and reports; coordinate with internal and external stakeholders; and provide weekly updates on pending actions and delays.

Qualifications

• 5+ years in an Executive Assistant role supporting senior leadership in logistics/shipping.
• Strong organizational, multitasking, and follow-up skills.
• Excellent communication and documentation abilities.
• Ability to handle confidential information professionally.
• Proficiency in MS Office, presentations, and reporting tools.

Responsibilities

• Manage the CEO’s calendar, meetings, travel, and daily priorities.
• Prepare meeting agendas, presentations, MOMs, and track action items for closure.
• Maintain and monitor the CEO BAT with timelines and ownership.
• Coordinate with internal and external stakeholders to ensure timely execution and escalate delays.
• Draft professional emails, reports, memos, and presentations for the CEO.
• Act as a liaison between the CEO’s office, senior leadership, clients, and international partners.
• Manage confidential records, correspondence, and documentation.
• Handle administrative coordination including travel, visas, insurance claims, and networking activities.
• Provide weekly updates on pending actions, priorities, and closure status.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Follow-up

Communication

Documentation

Tools

MS Office

Job description

Dubai, United Arab Emirates | Posted on 12/05/2026

Black& Grey HR is looking for a highly organized and proactive ExecutiveAssistant to support the CEO in managing priorities, tracking key action items,and ensuring timely closure of decisions and initiatives within alogistics/shipping environment. The role requires strong coordination,stakeholder management, follow-up, and communication skills to ensure smoothexecution across all business functions.

Key Responsibilities

• - Manage the CEO’s calendar, meetings, travel, and dailypriorities.
• - Prepare meeting agendas, presentations, MOMs, and trackaction items for closure.
• - Maintain and monitor the CEO Business Action Tracker (BAT)with timelines and ownership.
• - Coordinate with internal and external stakeholders toensure timely execution and elevate delays when required.
• - Draft professional emails, reports, memos, and presentations on behalf of the CEO.
• - Act as a liaison between the CEO’s office, seniorleadership, clients, and international partners.
• - Manage confidential records, correspondence, and documentation.
• - Handle administrative coordination including travel, visas,insurance claims, and networking activities.
• - Provide weekly updates on pending actions, priorities, and closure status.

Requirements

• - 5+ years’ experience as anExecutive Assistant supporting senior leadership/CEO within the logistics orshipping industry is mandatory.
• - Strong organizational,multitasking, and follow-up skills.
• - Excellent communication anddocumentation abilities.
• - Ability to manage confidentialinformation with professionalism.
• - Proficiency in MS Office,presentations, and reporting tools.