Executive Assistant - Senior Leadership Support

Talabat Holding; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

talabat is seeking an Executive Assistant to provide comprehensive administrative and operational support across multiple senior executives in Dubai. The role demands exceptional organization, discretion, and adaptability to manage complex schedules, travel, meetings, and high-priority initiatives.

The successful candidate will anticipate executive needs, coordinate with the wider Executive Assistant team, and maintain effective stakeholder relationships while handling confidential information

Qualifications

• Proven experience as an Executive Assistant or supporting C-suite management.
• Exceptional organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of discretion when handling confidential information.
• Flexible and proactive in changing priorities.
• Ability to work independently and in a team environment.

Responsibilities

• Manage complex calendars for multiple senior executives and coordinate competing priorities.
• Coordinate detailed travel arrangements and related logistics.
• Prepare and coordinate reports, documents, and presentations for leadership requirements.
• Support materials and logistics for town halls, meetings, and summits.
• Build and maintain relationships with internal teams, external partners, and stakeholders.
• Lead event management activities as required.
• Identify opportunities to improve administrative and executive-support processes.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Discretion

Written & verbal communication

Tools

Google Workspace

Google Calendar

Google Docs

Google Sheets

Google Slides

Job description

Executive Assistant - Senior Leadership Support Job Snapshot Role: Executive Assistant - Senior Leadership Support Location: Dubai, UAE Industry: Internet Function: Executive Support Experience: Proven Executive Assistant or similar C-suite support experience Job Type: Full Time Position Overview talabat is hiring an Executive Assistant - Senior Leadership Support in Dubai, UAE to provide comprehensive administrative and operational support across multiple senior executives. The role requires exceptional organization, discretion, adaptability, and communication skills to coordinate demanding schedules, complex travel, leadership meetings, events, presentations, and changing priorities. The successful candidate will anticipate executive needs, maintain effective stakeholder relationships, and work closely with the wider Executive Assistant team to ensure seamless support.

Job Details Country: UAE City: Dubai Industry: Internet Function: Executive Support Salary: Not disclosed Gender: No Preference Candidate Nationality: Not specified Job Type: Full Time Work Arrangement: On-site

Executive and Administrative Support

• Manage complex calendars for multiple senior executives and coordinate competing priorities.
• Schedule meetings efficiently while accounting for leadership commitments and changing requirements.
• Coordinate detailed travel arrangements and related logistics.
• Prioritize multiple tasks, projects, and requests while maintaining accuracy and attention to detail.
• Anticipate executive requirements and take proactive action to keep priorities moving.
• Provide ad hoc operational and project support to the executive team as required.
• Respond effectively to changing circumstances while maintaining composure under pressure.

Meetings, Reports and Presentations

• Prepare and coordinate reports, documents, and presentations for leadership requirements.
• Support materials and logistics for town halls, meetings, and summits.
• Help ensure executives have the information and documentation required for scheduled engagements.
• Maintain organized workflows around leadership activities and follow-up requirements.
• Use Google Workspace applications to support efficient communication, documentation, scheduling, and collaboration.

Stakeholder Coordination

The Executive Assistant will interact with a broad range of internal and external stakeholders and must communicate professionally at all levels. Responsibilities include:

• Build and maintain effective relationships with internal teams, external partners, and stakeholders.
• Coordinate across teams to support senior leadership priorities.
• Work closely with other Executive Assistants to maintain consistency and seamless organization.
• Communicate clearly and professionally in both written and verbal interactions.
• Handle sensitive and confidential information with discretion and appropriate emotional maturity.

Events and Team Support

• Support and lead event management activities where required.
• Coordinate leadership and team events.
• Assist with operational requirements associated with meetings, summits, and other executive activities.
• Collaborate with relevant teams to keep event planning and execution organized.

Process Improvement

• Identify opportunities to improve administrative and executive-support processes.
• Recommend practical solutions that improve productivity and coordination.
• Use available digital tools to streamline workflows.
• Resolve issues quickly through resourceful and practical problem-solving.
• Maintain a proactive mindset and anticipate potential requirements before they become urgent.

Required Qualifications and Capabilities

• Proven experience as an Executive Assistant or in a similar position supporting C-suite management.
• Exceptional organizational and multitasking abilities.
• Strong attention to detail.
• Excellent written and verbal communication skills.
• Strong interpersonal and relationship-building capabilities.
• Ability to work independently and take initiative.
• Ability to collaborate effectively within a team environment.
• Demonstrated emotional intelligence.
• High level of discretion when handling confidential information.
• Flexible and adaptable approach to changing priorities.
• Ability to remain composed in dynamic, fast-paced situations.
• Strong problem-solving and resourcefulness.
• Proficiency in Google Workspace and other office productivity tools.

Digital Tools Relevant tools include:

• Google Calendar.
• Google Docs.
• Google Sheets.
• Google Slides.
• Other office productivity and collaboration tools.

About talabat

talabat is part of the Delivery Hero Group, an international local delivery platform. The company provides technology-enabled delivery services and focuses on creating fast and convenient experiences for customers. Delivery Hero is headquartered in Berlin, Germany, operates internationally, and has been listed on the Frankfurt Stock Exchange since 2017.