Executive Assistant to CEO

Via Medica International Healthcare; Abu Dhabi; On-site; AED 180,000 - 300,000; Full time

Job summary

Via Medica International Healthcare in Abu Dhabi is seeking an Executive Assistant to support the C-Suite with complex scheduling, travel, and high-level communications. The role requires discretion, strong English proficiency, and exceptional organizational skills to manage cross-functional operations in a fast-paced healthcare environment.

The ideal candidate will coordinate meetings, prepare executive briefings and reports, and liaise with international partners and internal departments while

Qualifications

• Bachelor’s degree in business administration, management, or communications.
• Minimum of 3-5 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Excellent verbal and written communication skills in English.
• Strong organizational and time-management abilities.
• Ability to maintain strict confidentiality and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and problem-solving skills.
• Ability to work independently and manage competing priorities in a fast-paced environment.
• Candidates from Eastern European countries will be given preference.

Responsibilities

• Manage complex, fluid calendars, resolving scheduling conflicts and prioritizing executive time effectively.
• Coordinate high-level internal, external, and board-level meetings, taking comprehensive minutes and tracking action items.
• Arrange comprehensive domestic and international travel itineraries, visa applications, flight bookings, accommodation, and ground transportation.
• Draft, format, and review high-level correspondence, executive briefings, presentations, and reports in flawless English.
• Act as the professional point of contact between executive leadership, international partners, and internal department heads.
• Monitor decision pipelines and cross-departmental deliverables to ensure timely execution on executive initiatives, handling highly sensitive matters with confidentiality.

Skills

Executive support

Calendar management

Discretion & confidentiality

Communication skills

Education

Bachelor’s degree in business administration/management/communications

3-5 years of EA/PA experience

Tools

Microsoft Office Suite

Job description

Job Description:

Executive Assistant to C-Suite / Executive Leadership

Location: Abu Dhabi, United Arab Emirates
Employment Type: Full-time (On-site)
Industry: Healthcare / Corporate Operations

Position Overview

We are seeking a highly organized, proactive, and polished Executive Assistant to provide seamless high-level administrative, operational, and strategic support to executive leadership in Abu Dhabi. Serving as the central point of contact and primary gatekeeper, the ideal candidate brings strong international administrative experience, exceptional discretion, and the ability to manage complex schedules, international travel, and cross-functional operations in a fast-paced environment.

Key Responsibilities

• Executive Calendar & Schedule Management:

  • Manage complex, fluid calendars, resolving scheduling conflicts and prioritizing executive time effectively.

  • Coordinate high-level internal, external, and board-level meetings, taking comprehensive minutes and tracking action items.

• Travel & Logistics Coordination:

  • Arrange comprehensive domestic and international travel itineraries, visa applications, flight bookings, accommodation, and ground transportation.

• Communication & Stakeholder Liaison:

  • Draft, format, and review high-level correspondence, executive briefings, presentations, and reports in flawless English.

  • Act as the professional point of contact between executive leadership, international partners, and internal department heads.

• Operations & Task Tracking:

  • Monitor decision pipelines and cross-departmental deliverables to ensure timely execution on executive initiatives.

    Handle highly sensitive personal and business matters with absolute confidentiality and discretion.

Qualifications:

• Bachelors degree in business administration, management, or communications.
• Minimum of 3-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Excellent verbal and written communication skills in English.
• Strong organizational and time-management abilities.
• Ability to maintain strict confidentiality and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and problem-solving skills.
• Ability to work independently and manage competing priorities in a fast-paced environment.
• Candidates from Eastern European countries will be given preference.

Requirements: