Strategic Executive Assistant to CEO — Logistics

Zohorecruit; United Arab Emirates; On-site; AED 120,000 - 240,000; Full time

Job summary

Black Grey HR in Dubai seeks a highly organized Executive Assistant to support the CEO in a fast-paced logistics environment. The role centers on prioritization, tracking key actions, and ensuring timely closure of decisions across all functions.

You will manage calendars, travel, visas, and communications; draft agendas, MOMs, and reports; coordinate with internal and external stakeholders; and provide weekly updates on pending actions and delays.

Qualifications

• 5+ years in an Executive Assistant role supporting senior leadership in logistics/shipping.
• Strong organizational, multitasking, and follow-up skills.
• Excellent communication and documentation abilities.
• Ability to handle confidential information professionally.
• Proficiency in MS Office, presentations, and reporting tools.

Responsibilities

• Manage the CEO’s calendar, meetings, travel, and daily priorities.
• Prepare meeting agendas, presentations, MOMs, and track action items for closure.
• Maintain and monitor the CEO BAT with timelines and ownership.
• Coordinate with internal and external stakeholders to ensure timely execution and escalate delays.
• Draft professional emails, reports, memos, and presentations for the CEO.
• Act as a liaison between the CEO’s office, senior leadership, clients, and international partners.
• Manage confidential records, correspondence, and documentation.
• Handle administrative coordination including travel, visas, insurance claims, and networking activities.
• Provide weekly updates on pending actions, priorities, and closure status.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Follow-up

Communication

Documentation

Tools

MS Office

Job description

Black Grey HR in Dubai seeks a highly organized Executive Assistant to support the CEO in a fast-paced logistics environment. The role centers on prioritization, tracking key actions, and ensuring timely closure of decisions across all functions.

You will manage calendars, travel, visas, and communications; draft agendas, MOMs, and reports; coordinate with internal and external stakeholders; and provide weekly updates on pending actions and delays.