Executive Assistant To CEO

Medica International Healthcare LLC; Abu Dhabi; On-site; AED 290,000 - 480,000; Full time

Job summary

Medica International Healthcare LLC in Abu Dhabi is seeking an Executive Assistant to support our C-Suite. You will manage complex calendars, coordinate international travel, and draft executive briefings while liaising with partners and department heads.

This role requires discretion, superb English communication, and the ability to handle confidential matters in a fast-paced healthcare corporate environment.

Qualifications

• Bachelor's degree in business administration, management, or communications.
• 3–5 years of experience as an Executive Assistant, Personal Assistant, or similar role.
• Excellent verbal and written communication skills in English.
• Ability to maintain strict confidentiality and professionalism.

Responsibilities

• Manage complex executive calendars and scheduling.
• Coordinate domestic and international travel, visas, flights, lodging.
• Draft, format, and review high-level correspondence, briefs, presentations, and reports.
• Act as liaison between executives, partners, and department heads.
• Monitor cross-department deliverables and confidential matters.

Skills

Calendar management

Travel logistics

Stakeholder liaison

Written & verbal communication

Discretion & confidentiality

Time management

Independent work

Problem solving

Education

Bachelor's degree in business administration

Tools

Microsoft Office Suite

Job description

Job description

Executive Assistant to C-Suite / Executive Leadership

Location: Abu Dhabi, United Arab Emirates

Employment Type: Full-time (On-site)

Industry: Healthcare / Corporate Operations

Position Overview

We are seeking a highly organized, proactive, and polished Executive Assistant to provide seamless high-level administrative, operational, and strategic support to executive leadership in Abu Dhabi. Serving as the central point of contact and primary gatekeeper, the ideal candidate brings strong international administrative experience, exceptional discretion, and the ability to manage complex schedules, international travel, and cross-functional operations in a fast-paced environment.

Key Responsibilities

• Executive Calendar & Schedule Management:

  • Manage complex, fluid calendars, resolving scheduling conflicts and prioritizing executive time effectively.

  • Coordinate high-level internal, external, and board-level meetings, taking comprehensive minutes and tracking action items.

• Travel & Logistics Coordination:

  • Arrange comprehensive domestic and international travel itineraries, visa applications, flight bookings, accommodation, and ground transportation.

• Communication & Stakeholder Liaison:

  • Draft, format, and review high-level correspondence, executive briefings, presentations, and reports in flawless English.

  • Act as the professional point of contact between executive leadership, international partners, and internal department heads.

• Operations & Task Tracking:

  • Monitor decision pipelines and cross-departmental deliverables to ensure timely execution on executive initiatives.

  • Handle highly sensitive personal and business matters with absolute confidentiality and discretion.

Qualifications

• Bachelor's degree in business administration, management, or communications.
• Minimum of 3-5 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Excellent verbal and written communication skills in English.
• Strong organizational and time-management abilities.
• Ability to maintain strict confidentiality and professionalism.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and problem-solving skills.
• Ability to work independently and manage competing priorities in a fast-paced environment.
• Candidates from Eastern European countries will be given preference.