Executive Assistant (Temporary Contract)

ITP Media Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading media company in Dubai is seeking a highly organized Executive Assistant for a temporary role supporting the CEO. The ideal candidate should possess exceptional communication and organizational skills, and proficiency in Microsoft Office. Responsibilities include managing the CEO’s calendar, preparing reports, and liaising with stakeholders. Immediate availability is required.

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrative Assistant.
• Exceptional written and verbal communication skills.
• Strong organizational and multitasking skills with attention to detail.

Responsibilities

• Manage the CEO’s calendar and schedule meetings.
• Prepare correspondence, presentations, and reports.
• Liaise with internal departments and external partners.

Skills

Organizational skills

Communication skills

Multitasking

Microsoft Office

Job description

Job Description

ITP Media Group reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites, portals, social media platforms, events, conferences, award ceremonies, magazines, books and social media influencers agency. We are one of the largest media companies in the Middle East, with a portfolio of more than 40 brands. These brands include major international and regional names such as Time Out, Arabian Business, Harper’s Bazaar, and Construction Week.

We are looking for a highly organized and experienced Executive Assistant to support the CEO on a temporary basis, with an immediate start required. This role is ideal for candidates who can quickly step into a fast‑paced environment, providing exceptional administrative and operational support to ensure the CEO’s office runs efficiently.

Key Responsibilities

• Manage the CEO’s calendar, schedule meetings, and prepare detailed agendas.
• Take meeting notes and follow up on action items with relevant stakeholders.
• Arrange complex travel itineraries including flights, accommodation, visas, and ground transport.
• Maintain strong awareness of business priorities and anticipate support needs.
• Prepare correspondence, presentations, and confidential reports.
• Manage expense reports, petty cash, and administrative payments.
• Conduct ad hoc research and prepare executive briefings.
• Liaise with internal departments and external partners to ensure seamless communication.
• Support event coordination and high‑profile engagements as required.
• Assist with corporate initiatives and special projects as directed by the CEO.

Requirements

• Proven experience as an Executive Assistant, Personal Assistant, or Senior Administrative Assistant — ideally within the media or related industry.
• Exceptional written and verbal communication skills.
• Advanced organizational and multitasking skills with strong attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Discreet, proactive, and able to work independently.
• Flexible with availability for occasional evening or weekend work.
• Only candidates who are immediately available and able to commit to a temporary contract will be considered.