Executive Assistant (Retail Fashion Female)

Ultiwise Consult; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading retail and distribution powerhouse in the GCC is seeking an Executive Assistant in Dubai. The ideal candidate will provide high-level administrative support to senior leadership, manage schedules, and handle confidential information. Requirements include 3-5 years of experience in a similar role, outstanding communication skills, and proficiency in Microsoft Office. This is an excellent opportunity for a proactive professional looking to contribute in a dynamic environment.

Qualifications

• 3-5 years previous experience supporting senior leadership.
• Outstanding verbal and written English communication.
• Experience in luxury retail or brand-driven businesses preferred.

Responsibilities

• Manage executive calendars and schedule appointments.
• Act as the primary point of contact for stakeholders.
• Prepare reports, presentations, and documentation.
• Organize travel itineraries and expense claims.
• Support business operations and administration.

Skills

Administrative support

Multitasking

Communication skills

Microsoft Office proficiency

Confidentiality

Job description

Requirements

Job Title: Executive Assistant

Location: Dubai UAE

Company: A leading retail & distribution powerhouse in the GCC

Reporting to: Senior Leadership Team

Position Overview

We are seeking a proactive organized and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. The ideal candidate will be resourceful efficient and able to handle confidential information with professionalism and discretion. This role requires a strong ability to multitask exceptional communication skills and a solution-oriented mindset.

The Role What Youll Do

Key Responsibilities

• Manage executive calendars including scheduling appointments meetings and travel arrangements
• Act as the primary point of contact between the executive team and internal/external stakeholders
• Prepare reports presentations correspondence and documentation as required
• Handle confidential information with integrity and professionalism
• Coordinate and support executive meetings agenda preparation minutes follow-ups
• Organize travel itineraries visas accommodations and expense claims
• Support business operations including vendor coordination and office administration activities
• Assist in special projects events and business initiatives
• Monitor email inbox and prioritize urgent communication
• Maintain records files and documentation accurately
• Ensure smooth daily operations and provide general administrative support

You Are

• A polished professional with 3-5 years previous experience supporting senior leadership in a dynamic environment (luxury retail / brand-driven businesses preferred).
• Someone who excels at multitasking with grace juggling priorities adapting to change and maintaining clarity under pressure.
• A master communicator: outstanding verbal and written English and comfortable interacting with senior internal & external stakeholders at all levels.
• Tech-savvy: proficient in the Microsoft Office suite (Outlook PowerPoint Excel) and comfortable adopting new tools/CRM systems.
• A creative thinker: you find smarter ways to get things done you dont just follow the processyou elevate it.
• Discreet and trustworthy: you handle sensitive information with integrity and confidentiality.
• A team player with a roll up your sleeves attitude aligning with our leadership culture of getting in and doing the work.

Bonus If You Have

• Background in retail brand-management luxury or lifestyle sectors
• Experience in international travel logistics and multi-region coordination
• Exposure to marketing events or stakeholder communications
• A second language other than English