Executive Assistant

Amazon; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading global organization is looking for a self-motivated Executive Assistant to support three Directors across multiple locations. This role requires strong organizational and communication skills, along with experience in project management. Key responsibilities include coordinating calendars, domestic and international travel, and managing group logistics. Ideal candidates will have over 7 years of experience in an executive assistant role and a Bachelor's degree. Join a collaborative team dedicated to creating a positive work environment.

Qualifications

• 7+ years of executive assistant experience.
• Ability to manage complex calendars and travel arrangements.
• Proven integrity and discretion in handling confidential information.

Responsibilities

• Coordinate and engage with leadership in planning activities.
• Track and help drive completion of key deliverables.
• Organize team events within budget.

Skills

Organizational skills

Communication skills

Project management

Collaboration

Attention to detail

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Description

The International Stores & Corp Communications (ISCC) organization is seeking a self-motivated, highly organized, and creative Executive Assistant to provide support for three Directors within the ISCC team.

The 3 Directors will be located in Tokyo, Bangalore and Dubai. If you are a detail-oriented individual with a collaborative spirit, who enjoys a fast pace, the ambiguity and opportunity to invent that comes with an evolving organization, and the challenge of keeping things humming as a business partner, this may be the role for you!

This role requires the ability to complete complex tasks and projects quickly with little-to-no guidance. Strong standards of written and verbal skills are required, along with a diligent and detail-orientated attitude. You must have a strong bias for action, proven ability to effectively communicate at all levels, and be highly organized with exceptional project management skills. Integrity and discretion in handling confidential information is essential, as is a collaborative demeanor when dealing with senior executives both inside and outside the company. Additionally, a good sense of humor is a must!

A demonstrated ability to manage complex calendars, coordinate international and domestic travel, process expense reports, assist with project support, and act as a general liaison between team members and leadership are also important aspects of the role.

Key job responsibilities

• Proactively coordinate and engage with leadership in planning activities, calendars and the organization of events (such as staff meeting agendas, all-hands meetings, team morale-building)
• Track and help drive completion of key deliverables and follow up on pending items
• Work within a group of high-performing, fun, and collaborative EAs around the world
• Be a steward and leader of team culture
• Coordinate with teams on programs and projects in various areas across the ISCC network
• Be able to travel domestically and internationally when required to do so
• Complete and file expense reports.
• Acting as a liaison for leader’s direct reports.
• Managing group logistics.
• Organize team events within budget.
• Have fun at work and help others do the same.

Basic Qualifications

• 7+ years of executive assistant experience
• Bachelor's degree
• Experience with Microsoft Office products and applications

Preferred Qualifications

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.