Executive Assistant-Hospitality

DAMAC Hotels & Resorts; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading hospitality firm in Dubai is looking for an Executive Assistant-Hospitality to provide essential administrative support. The role involves coordinating travel arrangements, managing documents, and organizing team activities. Candidates should have a minimum of 5 years of administrative experience, strong knowledge of Microsoft Office, and excellent communication skills. This position requires high organization and attention to detail, making it crucial in enhancing team operations and guest experiences.

Qualifications

• Minimum of 5 years’ administrative experience, preferably within the hospitality industry and the Gulf region.
• Strong working knowledge of Microsoft Office applications and project management tools.
• Must be highly organized and detail-oriented, with excellent written and verbal communication skills.

Responsibilities

• Provide full secretarial and admin support to ensure smooth running of the project.
• Take minutes of meetings and maintain records for the team.
• Develop and maintain document control processes for efficient management.
• Maintain a user-friendly filing and document control system.
• Coordinate travel arrangements including air tickets and hotel accommodations.
• Organize engagement activities within the team.

Skills

Microsoft Office applications

Project management tools

Organizational skills

Verbal communication

Written communication

Job description

At DAMAC Hotels & Resorts, we create a unique living experience for our guests to be able to experience our proposition “There’s no place like Maison”.

As Damacian, our employees are empowered to create special memories for our guests by keeping a sharp eye out, capturing every opportunity and moment where we can connect, understand, add value, and create memories for them.

We are inviting candidates who are able to drive energy into the company along with the ability to 'think outside of the box" for the role of Executive Assistant-Hospitality.

Job Purpose

• Provide full secretarial and admin support to the team and department to ensure the smooth running of the Project.
• Take minutes of meeting and maintain records for the team
• Develop and maintain document control processes for efficient management
• Maintain a proper and user friendly filing and document control system for recording and tracking of all documents for the department
• Support the officers and team in daily admin roles and assist to keep stock of stationery supplies for the department
• Perform data-entry, recording, printing and filing duties
• Undertake any ad-hoc admin projects/duties as required
• Coordinate travel arrangements inclusive of air-ticket, hotel accommodation, visa arrangements, claims etc.
• Prepare and raise purchases requisition for department related purchases.
• Organizing engagement activity within team such as birthday, R & R, new joiners, exit, anniversaries etc.

Qualifications & Experience:

• Minimum of 5 years’ administrative experience, preferably within the hospitality industry and the Gulf region
• Strong working knowledge of Microsoft Office applications and project management tools
• Must be highly organized and detail-oriented, with excellent written and verbal communication skills

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