Executive Assistant

Higher Colleges of Technology; Ras Al Khaimah; On-site; AED 90,000 - 150,000; Full time

Job summary

Higher Colleges of Technology seeks an Executive Assistant to provide daily administrative support to the Line Manager and act as the primary liaison with internal and external stakeholders.

You will manage calls, coordinate meetings, prepare agendas, and draft routine correspondence while ensuring confidentiality and efficiency in office operations. Proficiency in English and Arabic and MS Office is required.

Qualifications

• Minimum of a Higher Diploma.
• Full English and Arabic proficiency are required.
• Intermediate computer literacy e.g. MS Office.

Responsibilities

• Provide daily administrative support to Line Manager.
• Serve as main point of contact between Line Manager and stakeholders.
• Manage calls and screen inquiries for Line Manager.
• Organise meetings and maintain diary with priority and agenda.
• Draft reports, memos, and other correspondence.
• Translate documents between Arabic and English.
• Handle filing, archiving and document retrieval.
• Monitor office supplies and coordinate with Facilities/Procurement.
• Arrange travel and accommodation for the Line Manager.

Skills

English proficiency

Arabic proficiency

Communication

MS Office

Education

Higher Diploma

Tools

MS Office

Job description

The Executive Assistant is responsible to provide support to his/her Line Manager in daily administrative activities in a timely manner. The incumbent is also responsible to manage his/her Line Manager's communication in a professional manner.

Serve as the main point of contact between Line Manager and internal or external stakeholders for information requests.

Manage calls by connecting Line Manager with required callers and vice versa.

Organise meetings in liaison with concerned parties to ensure meetings are properly planned and to avoid conflicting and overlapping schedules; ensure efficient management of appointments diary and meeting schedule, including timing, priority setting, and agenda preparation.

Draft reports, memos, circulars and other correspondence as required.

Translate documents from Arabic to English and vice versa to maintain message content, context, and style as much as possible.

Handle information processing, filing, archiving and retrieval; ensure accuracy, completeness, timeliness, integrity and confidentiality of documents.

Monitor office supplies; coordinate with Facilities Management or Procurement and Contracts if needed.

Manage travel and accommodation services for the Line Manager.

Qualifications

• Minimum of a Higher Diploma.
• Full English and Arabic proficiency are required.
• Intermediate computer literacy is required e.g. MS Office.

Experience

• Zero to two years of relevant experience.