Executive Assistant

Client of Michael Page; Dubai; On-site; AED 90,000 - 150,000; Full time

Job summary

Client of Michael Page is seeking an experienced Executive Assistant/Office Manager to support the General Manager in Dubai. You will manage schedules, draft correspondence, organise office operations and coordinate travel and events.

You will liaise with vendors, maintain records, handle confidential information with discretion, and act as a trusted point of contact for internal and external stakeholders in a fast-paced business services environment.

Qualifications

• Proven experience in executive support or office management roles.
• Strong organisational skills with multitasking ability.
• Proficiency in using office software and tools.
• Arabic language skills preferred.
• Experience in planning and managing events of varying scales.
• Ability to handle sensitive information with discretion and professionalism.
• Adaptability to work in a busy business services environment.

Responsibilities

• Provide comprehensive administrative support to the General Manager including scheduling and correspondence.
• Organise and manage office operations to ensure efficiency and effectiveness.
• Plan and execute internal and external events ensuring all details are meticulously handled.
• Coordinate travel arrangements and itineraries for the General Manager.
• Manage office supplies and liaise with vendors for procurement needs.
• Maintain records and ensure proper documentation for office activities.
• Act as a point of contact for internal and external stakeholders.
• Support ad hoc tasks and projects as assigned by the General Manager.

Skills

Executive support

Office management

Event planning

Travel coordination

Vendor management

Records management

Stakeholder management

Discretion

Tools

Microsoft Office

Job description

Responsibilities

• Provide comprehensive administrative support to the General Manager including scheduling and correspondence
• Organise and manage office operations to ensure efficiency and effectiveness
• Plan and execute internal and external events ensuring all details are meticulously handled
• Coordinate travel arrangements and itineraries for the General Manager
• Manage office supplies and liaise with vendors for procurement needs
• Maintain records and ensure proper documentation for office activities
• Act as a point of contact for internal and external stakeholders
• Support ad hoc tasks and projects as assigned by the General Manager

Requirements

• Proven experience in executive support or office management roles.
• Strong organisational skills with the ability to multitask effectively.
• Proficiency in using office software and tools.
• Arabic language skills are preferred.
• Experience in planning and managing events of varying scales.
• Ability to handle sensitive information with discretion and professionalism.
• Adaptability to work in a busy business services environment.