Executive Assistant - Ras Al Khaimah

Higher Colleges of Technology; United Arab Emirates; On-site; AED 60,000 - 80,000; Full time

Job summary

Higher Colleges of Technology is seeking an Executive Assistant in the United Arab Emirates. You will support the Line Manager with daily administrative tasks and manage communications professionally to ensure timely responses and efficient workflow.

Key duties include coordinating meetings, drafting memos and reports, translating documents between Arabic and English, organizing records, monitoring supplies, and arranging travel. A Higher Diploma and bilingual proficiency are required.

Qualifications

• Minimum of a Higher Diploma.
• Full English and Arabic proficiency are required.
• Intermediate computer literacy (MS Office) is expected.

Responsibilities

• Serve as the main contact between the Line Manager and stakeholders.
• Manage calls and coordinate routing for callers and Line Manager.
• Organise meetings with stakeholders and maintain the diary and agendas.
• Draft reports, memos, and circulars as needed.
• Translate documents between Arabic and English while preserving meaning.
• Handle filing, archiving, and ensure confidentiality of documents.
• Monitor office supplies and coordinate with related departments.
• Arrange travel and accommodation for the Line Manager.

Skills

English-Arabic proficiency

Education

Higher Diploma

Tools

MS Office

Job description

Position Summary

The Executive Assistant is responsible to provide support to his/her Line Manager in daily administrative activities in a timely manner. The incumbent is also responsible to manage his/her Line Manager’s communication in a professional manner.

Main Responsibilities

• Serve as the main point of contact between Line Manager and internal or external stakeholders for information requests.


• Manage calls by connecting Line Manager with required callers and vice versa.


• Organise meetings in liaison with concerned parties to ensure meetings are properly planned and to avoid conflicting and overlapping schedules; ensure efficient management of appointments diary and meeting schedule, including timing, priority setting, and agenda preparation.


• Draft reports, memos, circulars and other correspondence as required.


• Translate documents from Arabic to English and vice versa to maintain message content, context, and style as much as possible.


• Handle information processing, filing, archiving and retrieval; ensure accuracy, completeness, timeliness, integrity and confidentiality of documents.


• Monitor office supplies; coordinate with Facilities Management or Procurement and Contracts if needed.


• Manage travel and accommodation services for the Line Manager.

Requirements

Qualifications

• Minimum of a HigherDiploma.


• Full English and Arabic proficiency are required.


• Intermediate computer literacy is required e.g. MS Office.

Experience

• Zero to two years of relevant experience.