Executive Secretary

tafaseel; Ajman; On-site; AED 100,000 - 167,000; Full time

Job summary

tafaseel is seeking an experienced Executive Assistant to provide high-level administrative support to the Executive Director and senior leadership. You will manage letters, memos, travel arrangements, meetings, and calendars, acting as a trusted liaison.

The ideal candidate has a Bachelor’s degree, minimum four years of related experience, excellent English and Arabic communication, and strong MS Office skills.

Qualifications

• Bachelor's degree preferred; 4+ years of related experience required.
• Draft letters, memos and documents for senior staff.
• Experience with executive support or managing calendars and travel is a plus.

Responsibilities

• Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, and other documents for senior staff.
• Arranges travel and accommodations for executives.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
• Performs additional duties as assigned by executives.
• Performs other related duties as assigned.

Skills

Communication

Organizational skills

Time management

Reporting & presentation

Office administration

Typing 50 wpm

Integrity & confidentiality

MS Office proficiency

Event coordination

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

Duties/Responsibilities:

• Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, and other documents for senior staff.
• Arranges travel and accommodations for executives.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
• Performs additional duties as assigned by executives.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Excellent Reporting and Presentation skills.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Able to type minimum of 50 words per minute.
• Integrity and confidentiality
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
• Able to manage and coordinate for the events.

Education and Experience:

• Bachelor's degree in Business Administration or related field preferred.
• At least four years of related experience required

Languages:

• English & Arabic