Executive Assistant

Higher Colleges of Technology; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Higher Colleges of Technology is seeking an Executive Assistant to support the Line Manager with daily administrative tasks and professional communication. The role includes diary management, meeting coordination, drafting internal documents and translating between Arabic and English.

The candidate will handle filing, maintain confidentiality, manage office supplies, and coordinate travel and accommodation for the Line Manager. Strong organizational and bilingual skills are essential for success.

Qualifications

• Experience supporting a Line Manager in an office setting.
• Drafts reports, memos, circulars and other correspondence as required.
• Translate documents from Arabic to English and vice versa.

Responsibilities

• Serve as main contact between Line Manager and stakeholders for information requests.
• Manage calls by connecting Line Manager with required callers.
• Organise meetings and maintain the Line Manager’s diary and agendas.
• Draft reports, memos and other correspondence as required.
• Translate documents between Arabic and English to maintain content and tone.
• Handle filing, archiving and retrieval with confidentiality.
• Monitor office supplies and coordinate with Facilities or Procurement when needed.
• Arrange travel and accommodation for the Line Manager.

Skills

Communication

Diary management

Travel arrangements

Document drafting

Arabic-English translation

Job description

Position Summary

The Executive Assistant is responsible to provide support to his/her Line Manager in daily administrative activities in a timely manner. The incumbent is also responsible to manage his/her Line Manager’s communication in a professional manner.

Main Responsibilities

• Serve as the main point of contact between Line Manager and internal or external stakeholders for information requests.
• Manage calls by connecting Line Manager with required callers and vice versa.
• Organise meetings in liaison with concerned parties to ensure meetings are properly planned and to avoid conflicting and overlapping schedules; ensure efficient management of appointments diary and meeting schedule, including timing, priority setting, and agenda preparation.
• Draft reports, memos, circulars and other correspondence as required.
• Translate documents from Arabic to English and vice versa to maintain message content, context, and style as much as possible.
• Handle information processing, filing, archiving and retrieval; ensure accuracy, completeness, timeliness, integrity and confidentiality of documents.
• Monitor office supplies; coordinate with Facilities Management or Procurement and Contracts if needed.
• Manage travel and accommodation services for the Line Manager.