Executive Assistant

OmanYP; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

OmanYP, Dubai-based business services firm, is seeking an organized executive assistant or office manager to support the General Manager. You will coordinate schedules, manage correspondence, handle travel arrangements, and oversee daily office operations to ensure efficiency.

The role requires strong multitasking, proficiency with office software, and discretion when handling sensitive information. Arabic language skills are preferred, and the ideal candidate will have experience organizing

Qualifications

• Proven experience in executive support or office management roles.
• Strong organisational skills with the ability to multitask effectively.
• Proficiency in using office software and tools.
• Arabic language skills are preferred.
• Experience in planning and managing events of varying scales.
• Ability to handle sensitive information with discretion and professionalism.
• Adaptability to work in a busy business services environment.

Responsibilities

• Provide comprehensive administrative support to the General Manager, including scheduling and correspondence.
• Organise and manage office operations to ensure efficiency and effectiveness.
• Plan and execute internal and external events, ensuring all details are meticulously handled.
• Coordinate travel arrangements and itineraries for the General Manager.
• Manage office supplies and liaise with vendors for procurement needs.
• Maintain records and ensure proper documentation for office activities.
• Act as a point of contact for internal and external stakeholders.
• Support ad hoc tasks and projects as assigned by the General Manager.

Skills

Executive support

Office management

Event planning

Multitasking

Vendor liaison

Discretion

Communication

Tools

MS Office

Google Workspace

Calendar management

Job description

An organisation operating in the business services industry, located in Dubai.

• Provide comprehensive administrative support to the General Manager, including scheduling and correspondence.


• Organise and manage office operations to ensure efficiency and effectiveness.


• Plan and execute internal and external events, ensuring all details are meticulously handled.


• Coordinate travel arrangements and itineraries for the General Manager.


• Manage office supplies and liaise with vendors for procurement needs.


• Maintain records and ensure proper documentation for office activities.


• Act as a point of contact for internal and external stakeholders.


• Support ad hoc tasks and projects as assigned by the General Manager.

• Proven experience in executive support or office management roles.


• Strong organisational skills with the ability to multitask effectively.


• Proficiency in using office software and tools.


• Arabic language skills are preferred.


• Experience in planning and managing events of varying scales.


• Ability to handle sensitive information with discretion and professionalism.


• Adaptability to work in a busy business services environment.