Executive Assistant

Higher Colleges of Technology; Ras Al Khaimah; On-site; AED 60,000 - 90,000; Full time

Job summary

Higher Colleges of Technology seeks an Executive Assistant to support the Line Manager with daily administrative tasks, professional communications, and diary management. The role includes coordinating meetings, drafting correspondence, and translating documents between English and Arabic to preserve content and tone.

The ideal candidate will hold a Higher Diploma and be fluent in English and Arabic with intermediate MS Office skills, ensuring confidentiality and efficient operations.

Qualifications

• Higher Diploma required.
• Proficient in English and Arabic.
• MS Office literacy at intermediate level.

Responsibilities

• Provide daily administrative support to the Line Manager and manage communications with internal and external stakeholders.
• Coordinate calls by connecting the Line Manager with callers and vice versa.
• Organise meetings and manage the line manager's diary to avoid conflicts and ensure timely agendas.
• Draft reports, memos, and other correspondence as required.
• Translate documents between Arabic and English to preserve content and style.”
• Ensure filing, archiving, and retrieval with accuracy, confidentiality, and timeliness.
• Monitor office supplies and coordinate with Facilities/Procurement as needed.
• Arrange travel and accommodation services for the Line Manager.

Skills

English

Arabic

MS Office

Education

Higher Diploma

Tools

MS Office

Job description

The Executive Assistant is responsible to provide support to his/her Line Manager in daily administrative activities in a timely manner. The incumbent is also responsible to manage his/her Line Manager’s communication in a professional manner.

Serve as the main point of contact between Line Manager and internal or external stakeholders for information requests.

Manage calls by connecting Line Manager with required callers and vice versa.

Organise meetings in liaison with concerned parties to ensure meetings are properly planned and to avoid conflicting and overlapping schedules; ensure efficient management of appointments diary and meeting schedule, including timing, priority setting, and agenda preparation.

Draft reports, memos, circulars and other correspondence as required.

Translate documents from Arabic to English and vice versa to maintain message content, context, and style as much as possible.

Handle information processing, filing, archiving and retrieval; ensure accuracy, completeness, timeliness, integrity and confidentiality of documents.

Monitor office supplies; coordinate with Facilities Management or Procurement and Contracts if needed.

Manage travel and accommodation services for the Line Manager.

Qualifications

• Minimum of a Higher Diploma.
• Full English and Arabic proficiency are required.
• Intermediate computer literacy is required e.g. MS Office.

Experience

• Zero to two years of relevant experience.