Executive Assistant

U X E SECURITY SOLUTIONS L.L.C; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

U X E SECURITY SOLUTIONS L.L.C in Dubai is seeking a proactive Personal Assistant to support the Managing Director. You will draft letters, memos, invoices and reports, format documents, and handle confidential information with discretion.

You will liaise with internal departments, answer calls, arrange travel, schedule appointments, manage events and meetings, and coordinate follow-ups. The role requires strong organizational skills and fluency in Arabic and English, with the ability to attend

Qualifications

• Bachelor’s degree in Business Management, Business Administration, or a related field.
• At least 2 relevant work experience in administrative or personal assistant roles.
• Organizational skills; manage schedules, appointments, and projects efficiently.
• Excellent communication skills in Arabic and English, both written and verbal.
• Ability to handle confidential information discreetly and responsibly.
• Able to prioritize tasks and manage time effectively to meet deadlines.
• Positive attitude, excellent interpersonal skills, and approachability.

Responsibilities

• Provides high-level administrative support to the Managing Director.
• Drafts letters, memos, invoices, reports and other docs.
• Types, formats, edits reports and presentations.
• Liaises with internal departments and answers calls.
• Schedules appointments and manages events calendar.
• Prepares facilities for events and refreshments if required.
• Handles night calls and tasks for the MD as needed.

Job description

1. Provides high-level administrative support and assistance to the Managing Director.


2. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for the management.


3. Typing, formatting, and editing reports, documents, and presentations.


4. Liaising with internal departments, answering calls, and making travel arrangements.


5. Scheduling appointments, maintaining an events calendar, and sending reminders.


6. Preparing facilities for scheduled events and arranging refreshments, if required.


7. A personal assistant may be responsible for managing projects, such as organizing events or overseeing the completion of tasks.


8. Observing best business practices and etiquette.


9. Maintaining strict confidentiality and discretion regarding personal and sensitive information.


10. Perform planning and organizing events and meetings.


11. Performs additional duties as assigned by the Managing Director.


12. Must be flexible and available to attend calls and tasks from MD during night hours as required.

Requirements

• Ø Bachelor’s degree in Business Management, Business Administration, or a related field


• Ø At least 2 relevant work experience in administrative or personal assistant roles.


• Ø Organizational skills, should have strong organizational skills to manage schedules, appointments, and projects efficiently.


• Ø Excellent communication skills in Arabic and English, both written and verbal.


• Ø Must be able to handle confidential information discreetly and responsibly.


• Ø Able to prioritize tasks and manage time effectively to meet deadlines.


• Ø Maintain a positive attitude in all interactions, have excellent interpersonal skills, be approachable.