Executive Assistant - Emiratization

Confidential; Abu Dhabi; On-site; AED 140,000 - 210,000; Full time

Job summary

Confidential in Abu Dhabi is seeking an Executive Assistant to provide comprehensive support to senior leadership, manage complex calendars, coordinate meetings, and prepare materials for board-level discussions. You will handle confidential information with professionalism and maintain efficient day-to-day operations.

The role requires 2-8 years of experience in executive support, bilingual Arabic and English, and advanced Microsoft Office skills.

Qualifications

• Bachelor's degree or Diploma in Business Administration, Office Management, or related field.
• 2-8 years in an Executive/Personal Assistant or senior admin role.
• Strong organizational skills and ability to manage multiple priorities.
• Excellent verbal and written communication in Arabic and English.
• Discretion, professionalism, and handling confidential information.

Responsibilities

• Manage complex calendars, meeting schedules, and appointments for senior leaders.
• Coordinate executive meetings, prepare agendas, compile materials, and track follow-up actions.
• Draft and manage professional correspondence, reports, and presentations.
• Arrange travel itineraries, accommodation, transportation, and related logistics.
• Serve as the point of contact for internal and external stakeholders with confidentiality.
• Coordinate VIP visits, business meetings, and corporate events.
• Maintain organized records, filing systems, and documentation.
• Track requests and action items to ensure timely completion and follow-up.
• Support preparation of executive and board-level presentations.
• Assist with office coordination, vendor interactions, and administrative processes.

Skills

Organizational skills

Verbal communication

Written communication

Education

Bachelor's degree or Diploma in Business Administration

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership. The successful candidate will play a key role in ensuring the smooth management of executive priorities, coordinating stakeholder interactions, and maintaining efficient day-to-day operations.

Key Responsibilities

• Manage complex calendars, meeting schedules, and appointments for senior leaders.
• Coordinate executive meetings, prepare agendas, compile materials, and track follow-up actions.
• Draft and manage professional correspondence, reports, presentations, and other business documents.
• Arrange travel itineraries, accommodation, transportation, and related logistics.
• Serve as a key point of contact for internal and external stakeholders, ensuring professionalism and confidentiality.
• Coordinate VIP visits, business meetings, and corporate events.
• Maintain organized records, filing systems, and documentation.
• Track requests and action items to ensure timely completion and effective follow-up.
• Support the preparation of executive and board-level presentations.
• Assist with office coordination, vendor interactions, and administrative processes as required.

Requirements

• Bachelor's degree or Diploma in Business Administration, Office Management, or a related field.
• 2-8 years of experience in an Executive Assistant, Personal Assistant, or senior administrative support role.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills in both Arabic and English.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of professionalism, discretion, and ability to handle confidential information.
• Strong stakeholder management and interpersonal skills.
• Proactive, detail-oriented, and capable of working in a fast-paced corporate environment.

What We're Looking For

The ideal candidate is a polished professional who thrives in a dynamic environment, demonstrates exceptional attention to detail, and can effectively manage competing priorities while supporting senior leadership