Executive Assistant

Al Haktur IT Solutions; Dubai; On-site; AED 67,000 - 123,000; Full time

Job summary

Al Haktur IT Solutions in Dubai seeks a highly organized Executive Assistant to support senior management. You will manage schedules, coordinate meetings, handle correspondence, prepare documents and assist with daily administrative tasks.

The ideal candidate will demonstrate strong communication, confidentiality, time management and the ability to handle multiple priorities while working independently and coordinating with cross-functional teams across the organization.

Qualifications

• Bachelor's degree or diploma in Business Administration or related field.
• Previous experience as Executive/Personal/Administrative Assistant preferred.
• Excellent written and verbal communication skills.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management abilities.
• Ability to manage confidential information professionally.

Responsibilities

• Provide comprehensive administrative and executive support to senior management.
• Manage calendars, appointments, meetings and daily schedules.
• Coordinate internal and external meetings including agendas and materials.
• Handle emails, phone calls, correspondence and confidential communications.
• Prepare reports, presentations, letters, spreadsheets and business documents.
• Maintain organized digital and physical records for management.
• Coordinate travel arrangements including flights, accommodation and transportation.
• Prepare meeting minutes and follow up on action items.
• Communicate with clients, vendors and internal departments professionally.
• Assist management with scheduling and coordinating business activities.
• Monitor deadlines, appointments and important follow-ups.
• Conduct basic research and prepare information requested by management.
• Support office administration and coordinate with different departments.
• Handle confidential business and employee information with discretion.
• Assist with special projects and other duties assigned by senior management.

Education

Bachelor's degree or diploma in Business Administration

Office Administration

Tools

Microsoft Office Suite

Job description

Al Haktur IT Solutions is seeking a highly organized proactive and professional Executive Assistant to support senior management in its Dubai operations. The ideal candidate will manage schedules, coordinate meetings, handle correspondence, prepare documents and assist with daily administrative tasks. Strong communication, confidentiality, time management and the ability to handle multiple priorities are essential for this role.

Key Responsibilities

• Provide comprehensive administrative and executive support to senior management
• Manage calendars, appointments, meetings and daily schedules
• Coordinate internal and external meetings including preparing agendas and meeting materials
• Handle emails, phone calls, correspondence and confidential communications
• Prepare reports, presentations, letters, spreadsheets and business documents
• Maintain organized digital and physical records for management
• Coordinate travel arrangements including flights, accommodation and transportation when required
• Prepare meeting minutes and follow up on assigned action items
• Communicate with clients, vendors, business partners and internal departments professionally
• Assist management with scheduling and coordinating business activities
• Monitor deadlines, appointments and important follow-ups
• Conduct basic research and prepare information requested by management
• Support office administration and coordinate with different departments
• Handle confidential business and employee information with discretion
• Assist with special projects and other duties assigned by senior management

Qualifications

• Bachelor s degree or diploma in Business Administration, Management, Office Administration , or a related field.
• Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant , or similar role is preferred.
• Excellent written and verbal communication skills.
• Strong knowledge of Microsoft Office , including Word, Excel, PowerPoint, and Outlook.
• Excellent organizational and time-management abilities.
• Strong attention to detail and accuracy.
• Ability to manage confidential information professionally.
• Good problem-solving and decision-making skills.
• Ability to manage multiple tasks and changing priorities.
• Professional appearance and interpersonal skills.
• Ability to work independently and coordinate effectively with teams.