Personal Secretary to Managing Director

confidential; Dubai; On-site; AED 50,000 - 89,000; Full time

Job summary

Confidential company in Dubai seeks a Personal Secretary to support the Managing Director. The role focuses on managing schedules, coordinating communications, and ensuring efficient administration.

You will handle calendar, travel arrangements, and documentation, while maintaining confidentiality and liaising with stakeholders to enable strategic priorities.

Qualifications

• Proven experience as personal secretary or executive assistant to senior management.
• Excellent organizational and time-management skills with attention to detail.
• Strong written and verbal communication with professional demeanor.
• Ability to multitask and prioritize in a fast-paced environment.
• Discretion and confidentiality in handling sensitive information.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Fluency in English; knowledge of Arabic is a plus.
• Flexibility with working hours and initiative.

Responsibilities

• Manage and organize the Managing Director's calendar, appointments, and meetings effectively.
• Handle all correspondence, including emails, phone calls, and in-person requests in a professional manner.
• Prepare and edit documents, reports, and presentations as required.
• Coordinate travel arrangements, accommodations, and itineraries for business trips.
• Assist in organizing company and Personal events, meetings, and conferences.
• Maintain confidentiality of sensitive information and handle it with discretion.
• Liaise with internal teams and external stakeholders to facilitate smooth communication.
• Provide timely reminders and support to ensure deadlines and commitments are met.

Skills

Organizational skills

Time management

Communication skills

Discretion

Multitasking

Tools

MS Office

Job description

We are seeking a highly organized and proactive Personal Secretary to support our Managing Director in Dubai. This pivotal role involves managing schedules, coordinating communications, and ensuring efficient administration to enable the Managing Director to focus on strategic priorities.

Responsibilities

• Manage and organize the Managing Director's calendar, appointments, and meetings effectively.
• Handle all correspondence, including emails, phone calls, and in-person requests in a professional manner.
• Prepare and edit documents, reports, and presentations as required.
• Coordinate travel arrangements, accommodations, and itineraries for business trips.
• Assist in organizing company and Personal events, meetings, and conferences.
• Maintain confidentiality of sensitive information and handle it with discretion.
• Liaise with internal teams and external stakeholders to facilitate smooth communication.
• Provide timely reminders and support to ensure deadlines and commitments are met.

Requirements

• Proven experience as a personal secretary or executive assistant supporting senior management.
• Excellent organizational and time-management skills with attention to detail.
• Strong communication skills, both written and verbal, with a professional demeanor.
• Ability to multitask and prioritize work in a fast-paced environment.
• Discretion and confidentiality in handling sensitive information.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Fluency in English; knowledge of Arabic is a plus.
• Flexibility with working hours and willingness to take initiative.