Executive Assistant

Irwin & Dow; Dubai; On-site; AED 180,000 - 250,000; Full time

Job summary

An international investment firm in Dubai seeks an experienced Executive Assistant to support one of the Managing Directors. This critical role involves managing the MD’s travel schedules, providing administrative support, and acting as a gatekeeper. Ideal candidates will have a background in private wealth or investment banking, excellent time management skills, and the ability to thrive in a fast-paced environment. Flexibility and professionalism are key attributes we are looking for in applicants.

Qualifications

• Experience supporting C-Suite executives in a dynamic environment.
• Demonstrated stability and maturity in previous roles.
• Background in private wealth or investment banking is preferred.

Responsibilities

• Manage complex travel schedules and diaries for the MD.
• Provide core administrative support including research and presentations.
• Act as a gatekeeper for the MD, prioritizing conflicting demands.

Skills

Time management

Organizational ability

Discretion

Flexibility

Professionalism

Job description

We are delighted to work with our international investment client, as they seek to recruit an Executive Assistant to join the support team and provide full one-to-one assistance to one of the Managing Directors. This is a very dynamic environment, with lots of moving parts. As part of a close knit EA support team, you will have strong values and drive and enjoy a collaborative, team centric work approach. Based in the firm’s central DIFC offices, you will independently manage the highly comprehensive travel schedule and diary of the MD, ensuring a proactive response to potential logistical problems that may occur well in advance. You will be able to prioritize and use discretion to manage the conflicting demands that the C-Suite Executives have and act as an effective gatekeeper for him. You will provide core administrative support, encompassing, research, presentation work and international event production.

This role is a diverse role, where the EA will be required to significantly juggle responsibilities and also take on adhoc support to his team as required. We are looking for that special all-rounder who can embrace the administrative challenges of supporting a world class office across multiple time zones and with the flexibility required on occasion regarding working outside of hours, hence candidates should demonstrate humility and adaptability. This is a senior role, and we are seeking a mature, professional EA with demonstrated stability on their CV and experience in supporting at C-Suite level. We are specifically focusing attention on those candidates who have experience ideally within the private wealth / investment banking sector. The successful candidate will have a high degree of integrity and professional discretion with superb time management and organizational ability.