Executive Assistant

ADIB Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

An established financial institution in Dubai is seeking an Executive Assistant to support senior management with various administrative functions. The role involves organizing calendars, coordinating meetings, managing documentation, and facilitating communication with IT support. Strong written and verbal English skills are essential, while Arabic is a plus. Candidates should possess excellent organizational abilities and prior experience in a similar role. This position offers an opportunity to work in a dynamic environment within the Dubai International Financial Centre.

Qualifications

• Work experience in a similar role.
• Excellent written and verbal English communication skills (Arabic is a plus).
• Strong organizational and time management skills.

Responsibilities

• Support senior management with calendar organization and meeting coordination.
• Manage documentation and filing of work-related documents.
• Prepare client presentations and receive visitors at reception.
• Coordinate with IT and facilities management.

Skills

Excellent written and verbal English communication skills

Strong organizational skills

Time management skills

Tools

SAP Ariba

Job description

Description

Role : Executive Assistant

Location : DIFC - Dubai
Role Purpose:
Supporting the senior management and staff of ADIB Capital on various admin functions including: calendar organization coordinating meetings coordinating with IT support and Vendor Management arranging supplies for the office maintaining filing and other related functions as described below.

Key Accountabilities of the role

• Filing of work-related documentation
• Filing of expenses
• Managing DIFC portal
• Office-related admin: stationary liaising with IT deliveries coordinating with facilities management etc
• Sending & receiving docs for signatures (fund docs contracts with service providers etc)
• Preparing client presentations (printing / binding etc)
• Receiving phone calls
• Arranging meetings
• Coordinating with building maintenance for repairs
• Receive visitors at reception
• Process orders on SAP Ariba / Coordinate with VMCP

Specialist Skills / Technical Knowledge Required for this role:

• Work experience in similar role
• Excellent written and verbal English communication skills (Arabic a plus)
• Experience in admin functions (ideally in a DIFC entity)
• Strong organizational and time management skills