Executive Assistant

Cigna Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A global health service provider in Dubai is looking for an Executive Assistant to support senior leadership. Responsibilities include managing travel arrangements, calendar systems, and organizing meetings. The ideal candidate will have over 10 years of experience in administration, preferably in a Fortune 500 company. Proficiency in Microsoft Office and strong interpersonal skills are essential. Join us to thrive in a collaborative culture that values your contributions and supports your growth.

Qualifications

• Minimum of 10 years of progressively responsible administrative experience.
• Previous experience in Fortune 500 companies is highly desired.
• Proven ability to work independently and handle confidential information.

Responsibilities

• Manage travel arrangements and calendar systems efficiently.
• Attend staff meetings to record minutes and track action items.
• Plan and coordinate on-boarding and off-boarding of employees.

Skills

Interpersonal skills

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Attention to detail

Problem-solving

Flexibility

Tools

Microsoft Outlook

Job description

About Cigna Healthcare

Cigna healthcare is a global health service company with roots in the US serving more than 180 million customers and patients throughout the world. We deliver quality health care through choice predictability affordability and through integrated capabilities and connected personalized solutions that advance whole person health.

Cigna's mission is to help our customers improve their health well-being and sense of security by providing access to care. With our whole health approach we're focused on addressing health concerns, improving resilience, reducing stress levels and emotional health issues. Our employer promise is to remain steadfast in our commitment to fostering growth and improving lives by offering meaningful work within a positive inclusive culture that prioritizes our colleagues. We champion teamwork and collaboration and empower our people with cutting‑edge technology to drive efficiency and amplify their impact in everything we do. Together we strive to create an environment where every individual thrives and contributes to meaningful change.

The Executive Assistant identifies and resolves problems in a timely manner, gathers and analyzes information skillfully, maintains confidentiality and anticipates the needs of those they support.

Key Responsibilities

• Travel: Handles travel arrangements using Cigna's online travel booking tool.
• Expenses: Submits accurate and timely submission of expense reports.
• Calendar management: Manages calendar system and seeks opportunities to enhance efficiencies. Makes last minute calendaring decisions based on priority and business needs using sound judgment. Advises of last‑minute scheduling changes and communicates via e‑mail telephone and/or text message when appropriate.
• Meeting planning: Schedules and organizes internal and external meetings including any necessary logistics.
• Staff Support: Attends staff meetings to record minutes, track takeaways, follow up on action items and manage invitations for guest department organization chart and email distribution lists.
• Onboarding: Plans and coordinates on‑boarding and off‑boarding of employees/contractors.
• Productivity support: Secures help desk support as needed to troubleshoot/resolve computer/phone/printer issues, orders equipment and supplies for department using the portal supply system and manages department space planning in partnership with Corporate Real Estate.
• Special projects/programs: Manages team‑wide projects/programs as needed such as team‑building events or other events.
• Communications: Drafts/edits/finalizes correspondence (letters, memos, mailings, email); creates Excel spreadsheets to track/monitor information; prepares PowerPoint presentations and miscellaneous reports.
• Other: Recognizes varying complexities within situations and manages or diffuses issues appropriately. Displays good judgment and decision‑making ability and projects this skill onto others.

Qualifications

• Candidate should have a minimum of 10 years of progressively responsible administrative experience.
• Collaborative team player that can build/maintain a team‑based environment and work closely with employees at all levels within the organization.
• Must have high level of interpersonal skills to handle sensitive and confidential situations as well as communicate with individuals at all levels of the organization.
• Previous experience working at Fortune 500 companies highly desired.
• Expert skills with critical Microsoft tools including Word, Excel, PowerPoint, Outlook and its calendar functions.
• Professional demeanor with excellent verbal and written communication skills.
• High energy with the ability to keep up with a fast‑paced working environment.
• High degree of integrity and accountability to deliver strong high‑quality outcomes.
• Ability to work independently and maintain confidential information in a highly professional manner.
• Ability to have a high level of accuracy and be detail‑oriented.
• Demonstrated flexibility, ability to adjust priorities and a solutions‑oriented mindset required.
• Proactively anticipates needs of the team always thinking ahead.
• Experience with supporting a virtual workforce.
• Possess technical proficiencies with audio and voice equipment as well as mobile and desktop devices.
• Travel may be required to other Cigna locations and off‑sites as needed to support senior leadership.

What we are looking for

We are seeking individuals who thrive in collaborative environments, are passionate about driving meaningful change and are excited to grow in a company that prioritizes its people.

Join us

Join us and be part of a company where your growth ideas and contributions are valued. Let's create something extraordinary together. It's time to look to your future and apply to work for Cigna today!

About Cigna Healthcare

Cigna Healthcare, a division of The Cigna Group, is an advocate for better health through every stage of life. We guide our customers through the health care system, empowering them with the information and insight they need to make the best choices for improving their health and vitality. Join us in driving growth and improving lives.

Qualified applicants will be considered without regard to race, color, age, disability, sex, childbirth (including pregnancy) or related medical conditions, including but not limited to lactation, sexual orientation, gender identity or expression, veteran or military status, religion, national origin, ancestry, marital or familial status, genetic information status, with regard to public assistance, citizenship status or any other characteristic protected by applicable equal employment opportunity laws.

If you require reasonable accommodation in completing the online application process please email: for support. Do not email for an update on your application or to provide your resume as you will not receive a response.

Required Experience

IC