Office Manager (Executive Office)

ABU DHABI NATIONAL COMPANY FOR BUILDING MATERIALS; Abu Dhabi; On-site; AED 240,000 - 360,000; Full time

Job summary

ABU DHABI NATIONAL COMPANY FOR BUILDING MATERIALS seeks an experienced Office Manager to support the CEO and organize the Executive Office’s daily operations in Abu Dhabi. The role requires coordinating meetings, handling confidential information, and ensuring effective communication with internal teams and external stakeholders.

The ideal candidate will be proactive, highly organized and able to manage multiple priorities in a fast-paced environment, with strong English and Arabic language

Qualifications

• Bachelor's degree in business-related field and 6+ years in office management.
• Experience supporting senior executives such as CEOs is preferred.
• Additional languages are highly preferred.
• Strong communication, presentation and interpersonal skills required.
• Proficient with Microsoft Office and office management systems.

Responsibilities

• Provide direct administrative and operational support to the CEO and manage calendar, meetings and priorities.
• Coordinate internal and external meetings with proper preparation and follow-up, prepare agendas and documents.
• Manage daily executive office operations and records, ensuring smooth communications.
• Act as a liaison between CEO, departments, clients and external stakeholders.
• Prepare status updates and reports for management review; support special projects and events.
• Arrange business travel and coordinate VIP visits, conferences and corporate events.

Skills

Communication skills

Presentation skills

Interpersonal skills

Organizational skills

Discretion/confidentiality

Multitasking

Executive presence

Arabic language proficiency

Education

Bachelor's Degree in Business Administration/Management/Communications or related field

Tools

Microsoft Office Suite

Job description

Job Overview

We are looking for a proactive well-organized and multilingual Office Manager to support the CEO and manage the daily operations of the Executive Office The ideal candidate will be young energetic professional and highly capable of handling confidential matters coordinating executive activities and ensuring smooth communication between the CEO internal teams clients and external stakeholders The successful candidate should have excellent communication skills organizational abilities and the confidence to represent the Executive Office professionally

Key Responsibilities

Executive Support

Provide direct administrative and operational support to the CEO Manage the CEO s calendar appointments meetings and priorities Coordinate internal and external meetings ensuring proper preparation and follow-up Prepare meeting agendas presentations reports and briefing documents Handle confidential information with professionalism and discretion Track important deadlines commitments and follow-up actions

Office Management

Manage daily operations of the Executive Office Coordinate with different departments to ensure timely completion of tasks assigned by the CEO Maintain organized records documents and executive files Support office administration suppliers and service providers Ensure smooth communication flow within the organization

Communication Stakeholder Management

Act as a key point of contact between the CEO and internal external stakeholders Communicate professionally with clients partners government entities and business contacts Draft emails letters reports and business correspondence in Arabic and English Assist in coordinating executive-level meetings and business engagements

Reporting Coordination

Prepare status updates summaries and reports for management review Follow up with departments on assigned tasks and provide progress updates Assist in preparing presentations and business documents Support special projects and initiatives led by the CEO

Travel Event Coordination

Arrange business travel accommodation and meeting schedules Coordinate executive visits conferences exhibitions and corporate events Support VIP guests and executive-level visitors

Requirements

Qualifications

Bachelor s Degree in Business Administration Management Communications or a related field At least 6 years of experience in Office ManagementExperience supporting senior executives CEOs or business owners is preferred Additional languages are highly preferred

Communication presentation and interpersonal skills

Professional appearance and executive presence Ability to handle confidential information with maturity and discretion organizational skills with attention to detail Ability to multitask and manage priorities in a fast-paced environment

Technical Skills

Proficient in Microsoft Office Suite Word Excel PowerPoint Outlook Experience preparing reports presentations and executive documents Familiarity with scheduling tools and office management systems Good digital literacy and ability to quickly learn new systems

Preferred Profile

Young energetic and highly motivated professional Positive attitude with a service-oriented mindset problem-solving abilities Comfortable interacting with senior executives clients and international stakeholders Willingness to take ownership and support business priorities Atleast 4 Languages(Arabic Mandatory )