Executive Assistant

Caliberly; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

An established industry player is seeking a skilled Executive Assistant to provide comprehensive support to a C-suite executive. This role involves managing the professional and personal scheduling of the CEO, facilitating communication across teams, and overseeing office management. The ideal candidate will have extensive experience in supporting senior-level executives, demonstrating strong communication skills and proficiency in Microsoft Office and Google Workspace. Join a dynamic team where your organizational skills will contribute to the success of the organization and enhance executive productivity.

Qualifications

• 8-10 years as an Executive Assistant supporting senior executives.
• Strong communication and presentation skills are essential.

Responsibilities

• Manage CEO's scheduling and communication with staff.
• Oversee office services and vendor management.

Skills

Executive Assistance

Communication Skills

Microsoft Office Suite

Google Workspace

Confidentiality

Budget Management

Presentation Skills

Tools

Microsoft Office

Google Workspace

Job description

Job Title: Executive Assistant

Location: Dubai, UAE

Reporting: C-suite Level Executive

Experience: 08-12 years

Budget: 8,000 - 10,000 AED

Key Responsibilities:

1. CEO Support: Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics.
2. Team Coordination: Facilitate communication with the internal teams, coordinate Executive Team meetings and conferences, and serve as a liaison between the CEO and staff.
3. Office Management: Oversee office services, manage vendors and supplies, ensure efficient IT systems operation, and supervise IT consultants.
4. Event & Guest Management: Provide event support, hospitality, and create a welcoming environment for guests.
5. Administrative Duties: Manage inquiries, process daily mail, handle petty cash, and reimbursements.
6. Relationship Building: Build and maintain long-lasting internal and external relationships.
7. Assisting with Presentation Preparation: Assist in preparing presentations as needed.
8. Additional Tasks: Manage other projects and duties as needed to support the organization's success.

Qualifications & Skills:

1. 8 - 10 years of experience as a proven Executive Assistant, Personal Assistant, or in a similar role supporting senior-level executives.
2. Strong written and verbal communication skills with a professional demeanor.
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
4. Excellent communication, presentation, and report-writing skills.
5. High level of discretion and confidentiality when handling sensitive information.
6. Experience in overseeing budgets and expenses.
7. Experience in developing internal processes and filing systems.