Executive Assistant - Investment Management

ALDAR Properties PJSC; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Aldar Properties PJSC in Abu Dhabi seeks a competent Department Assistant to provide support and coordinate all administrative requirements, ensuring efficient operations and timely actions. You will manage meetings, agendas, minutes, and cross-department workflows.

The role requires strong organizational and communication skills, bilingual English and Arabic, confidentiality, and proficiency with PowerPoint and ERP processes. UAE national candidates prioritized.

Qualifications

• Coordinate administrative tasks across the department.
• Prepare agendas, schedule meetings, and draft minutes.
• Maintain confidentiality and manage stakeholder communications.

Responsibilities

• Provide support and coordinate all administrative requirements of the Department.
• Follow-up on action items and arrange travel where required.
• Prepare presentations and internal communications to a high standard.
• Coordinate with other departments on contracts, invoices, and approvals.

Skills

Excellent organization skills

Good communication and interpersonal

Strong computer skills

Confidential information handling

English & Arabic

Tools

PowerPoint

ERP system

Job description

Provide support and coordinate all administrative requirements of the Department as designated in an efficient and effective manner Follow-up on the department action plan MoM as advised by the head of the department This role is for a UAE national only

ROLES AND RESPONSIBILITIES

Ensure proper and timely coordination of activities across functions with other Team Assistants, Executive Assistants. Organize file and maintain correspondence and other documentation for Department paper and digital filing. Schedule appointments, prepare agenda and coordinate arrangements for meetings. When required support preparation of meeting minutes and follow-up with other Departments on action points. Screen and communicate meeting minutes, reports and other business documents to related stakeholders. Coordinate follow-up with other team members on the tasks provided by the head of the department. Ensure timely correspondence to the department’s requests. Screen telephone calls and visitors, answer questions as requested, refer calls, visitors to the related person. Coordinate travel bookings, visa applications and expense claims for all Department members. Follow-up with other Departments on next steps and requirements as per the meeting minutes. Organize, file and maintain correspondences and other documentation appropriately. Draft letters and official correspondences to concerned parties. Prepare and format PowerPoint presentations, internal presentations, external pitches etc to a high professional standard. Coordinate with other departments to process contracts, approval documents, invoices etc. Coordinate attendance monitoring and vacation planning for team. Coordinate ERP actions including raising TCRFs and processing invoices.

TECHNICAL AND INTERPERSONAL SKILLS

Demonstrated skills in building and maintaining strong relationships with internal and external stakeholders. At least practical-level command of both English and Arabic written and spoken. Ability to maintain confidential information. Good communication and interpersonal skills. Great understanding of policies, procedures and work methods. Strong computer skills. Excellent organization skills.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.