Executive assistant

Star Services LLC; Abu Dhabi; On-site; AED 167,000 - 279,000; Full time

Job summary

A leading provider of HR and outsourcing services in Abu Dhabi seeks an experienced Executive Assistant to provide high-level administrative support to the executive team. The role includes managing schedules, preparing communications, and coordinating events. Ideal candidates should have a Bachelor's degree, proven experience, and strong organizational skills. Fluency in English is required, and previous UAE experience is preferred. This full-time position offers a competitive salary and benefits.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Strong attention to detail and professionalism.
• Ability to work independently and collaboratively.
• Strong written and verbal communication skills.
• Proficient in MS Office and other relevant software.
• Ability to multitask and prioritise tasks effectively.
• High level of professionalism and confidentiality.
• Strong attention to detail.
• Ability to work independently and in a team environment.
• Fluent in English (Arabic language skills are a plus).
• Previous experience in the UAE is preferred.

Responsibilities

• Manage and maintain the executive's schedule and travel arrangements.
• Act as liaison between executive team and stakeholders.
• Prepare and edit correspondence and presentations.
• Coordinate company events and meetings.
• Handle confidential information with discretion.
• Handle confidential and sensitive information with discretion.
• Manage and maintain records and databases.
• Monitor and respond to emails, phone calls, and other forms of communication on behalf of the executive team.
• Prepare and submit expense reports and manage reimbursements.
• Assist with ad-hoc administrative tasks and projects as needed.

Skills

Organizational skills

Time-management skills

Written communication skills

Verbal communication skills

Proficient in MS Office

Ability to multitask

Attention to detail

Teamwork

English fluency

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office

Job description

About the job Executive assistant

Permanent Position: Executive Assistant

Company Overview

Star Services LLC is a leading provider of human resources and outsourcing services in the United Arab Emirates. We have been in the industry for over 20 years, providing top-notch solutions to our clients in various sectors such as oil and gas, engineering, construction, IT, and more. Our commitment to excellence and customer satisfaction has made us one of the most trusted and reliable companies in the region.

Job Overview

We are seeking an experienced Executive Assistant to join our team in Abu Dhabi, United Arab Emirates. As an Executive Assistant, you will be responsible for providing high-level administrative support to our executive team, ensuring smooth and efficient operations of the company. You will play a crucial role in maintaining the company's reputation and success by handling a variety of tasks and responsibilities with professionalism and confidentiality.

Responsibilities

• Manage and maintain the executive's schedule, including arranging meetings, appointments, and travel arrangements.
• Act as the point of contact between the executive team and internal/external stakeholders.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Coordinate and organize company events, conferences, and meetings.
• Conduct research and gather information for various projects and presentations.
• Handle confidential and sensitive information with discretion.
• Manage and maintain records and databases.
• Monitor and respond to emails, phone calls, and other forms of communication on behalf of the executive team.
• Prepare and submit expense reports and manage reimbursements.
• Assist with ad-hoc administrative tasks and projects as needed.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field.
• Proven experience as an Executive Assistant or similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficient in MS Office and other relevant software.
• Ability to multitask and prioritize tasks effectively.
• High level of professionalism and confidentiality.
• Strong attention to detail.
• Ability to work independently and in a team environment.
• Fluent in English (Arabic language skills are a plus).
• Previous experience in the UAE is preferred.

Contract Details

This is a full-time, permanent position based in Abu Dhabi, United Arab Emirates. The selected candidate will receive a competitive salary and benefits package.

If you are a highly organized and efficient individual with a strong background in executive support, we encourage you to apply for this exciting opportunity at Star Services LLC. Join our dynamic team and be a part of our success story.