Executive Assistant

Kawader Human Resources Consultancy; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading consultancy firm based in Abu Dhabi is seeking an experienced Executive Assistant to support the CEO. The role involves managing the CEO's calendar, preparing executive-level reports, and coordinating board and leadership meetings. Candidates must have at least 5 years of experience supporting C-suite executives, with strong communication skills in English and proficiency in Microsoft Office. This position requires attention to detail, discretion, and excellent organizational skills.

Qualifications

• Minimum of 5 years’ experience supporting C-suite executives.
• Excellent written and verbal communication skills in English.
• Proven ability to manage executive reporting workflows.

Responsibilities

• Serve as the primary point of contact for the CEO’s Office.
• Manage the CEO’s calendar and daily workflow.
• Coordinate board and leadership meetings.

Skills

Executive Representation

Governance and DoA Compliance

Strong executive communication

Attention to Detail

Proactive problem-solving mindset

Education

Bachelor’s degree in business administration

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Digital collaboration platforms (Teams, Zoom, SharePoint)

Job description

Key Responsibilities

Representation of the CEO’s Office

• Serve as the primary point of contact for the CEO’s Office, ensuring accuracy, professionalism, and timely communication.
• Represent the CEO’s Office in engagements with senior leadership, board members, and external stakeholders.
• Uphold the reputation and authority of the CEO’s Office through consistently high standards of output and conduct.

Executive Office Management

• Manage the CEO’s calendar, correspondence, and daily workflow to align with strategic priorities.
• Coordinate reporting submissions across internal functions, ensuring completeness, accuracy, and deadlines are met.
• Enforce quality standards for all reports, briefing notes, presentations, and executive materials submitted to the CEO and C-suite.

Governance and Delegation of Authority (DoA)

• Monitor and track compliance with the Delegation of Authority framework.
• Review submissions for accuracy, justification, and policy adherence prior to CEO review.
• Maintain formal records of approvals, decisions, and supporting documentation for audit and governance purposes.

Board and Leadership Support

• Coordinate board, executive committee, and leadership meetings, including scheduling, agenda preparation, materials, and follow-up actions.
• Ensure board packs, CEO briefings, and leadership presentations are concise, business-focused, and professionally structured.
• Track actions and resolutions to ensure accountability and timely execution.

Stakeholder Coordination

• Act as the central coordination point between the CEO’s Office and internal stakeholders.
• Ensure stakeholders are properly briefed and supported in preparing submissions and updates.
• Proactively follow up on actions, reporting, and decisions to ensure delivery within agreed timelines.

Additional Duties

• Perform any additional tasks or assignments as directed by the CEO or CEO Office leadership.

Qualifications

Experience

• Minimum of 5 years’ experience supporting C-suite executives, preferably a CEO, in a complex corporate environment.
• Demonstrated experience in managing executive reporting workflows, governance processes, and DoA compliance.
• Proven ability to review, refine, and elevate executive-level reports, briefings, and presentations.
• Excellent written and verbal communication skills in English; Arabic is an advantage.
• Advanced proficiency in Microsoft Office, particularly PowerPoint and Excel.

Education

• Bachelor’s degree in business administration, Communications, or a related field.

Core Competencies

• Executive Representation
• Governance and DoA Compliance
• Reporting Quality and Executive Standards
• Organizational Excellence
• Discretion and Integrity
• Stakeholder Management
• Attention to Detail
• Resilience and Agility

Soft Skills

• Absolute discretion in handling sensitive and confidential matters
• Strong executive communication and interpersonal skills
• Excellent prioritization and time management
• Professional presence and diplomatic judgment
• Proactive problem-solving mindset
• Strong relationship management across senior stakeholders

Technical Skills

• Advanced Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Digital collaboration platforms (Teams, Zoom, SharePoint, Concur, or similar)
• Executive document preparation and presentation design
• Understanding of corporate governance, board protocols, and executive reporting standards