Executive Administrative Assistant Project Document Control and Office Administration - Parsons Corp

Parsons; Dubai; On-site; AED 133,920 - 167,400; Full time

Benefits offered by this job

Professional development opportunities

Collaborative work environment

Competitive salary

Job summary

Parsons Corporation in Dubai is seeking an Executive Administrative Assistant to support project teams with administrative coordination and document control processes. The role entails maintaining document management systems and ensuring efficient operations.

The ideal candidate will have a diploma or relevant qualification and proficiency in Microsoft Office. This full-time position offers a competitive salary and opportunities for professional growth within large engineering projects.

Qualifications

• Fresh graduates or entry-level candidates are encouraged to apply.
• Strong organizational and communication skills are required.
• Ability to coordinate effectively with project staff and management teams.

Responsibilities

• Process project documents according to established document control procedures.
• Coordinate document reviews, approvals, and releases with internal teams.
• Support project teams with administrative coordination and office management tasks.

Skills

Administrative coordination and office support

Project document control and document management systems

Data entry and database management

Microsoft Office productivity tools

Communication and team coordination

Education

Diploma, degree, or high school qualification in administration or related field

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Executive Administrative Assistant Project Document Control and Office Administration – Parsons Corporation – Dubai (UAE).

Position Overview

Executive Administrative Assistant in Dubai UAE with Parsons Corporation supports project teams and department management by handling administrative coordination, document control processes, and office support activities. The role focuses on maintaining document management systems, processing project records, coordinating internal communications, and ensuring efficient administrative operations within infrastructure project teams.

Job Details

• Country: UAE
• City: Dubai
• Industry: Engineering
• Function: Administrative Support
• Salary: 12000-15000 monthly (Market estimated)
• Gender: Any
• Candidate Nationality: Any
• Job Type: Full-time

Key Responsibilities

• Process project documents according to established document control procedures and approval workflows
• Register, track, and monitor project documentation using document management systems and internal databases
• Maintain document numbering systems, approval signatures, and project documentation records
• Scan project documents and maintain electronic records for digital storage and retrieval
• Prepare document logs, transmittals, and project documentation reports as required
• Maintain project document distribution schedules based on client, project, and supplier requirements
• Coordinate document reviews, approvals, and releases with internal teams and suppliers
• Perform clerical duties including filing, answering phone calls, and supporting office communications
• Assist document control staff to ensure project documentation procedures are properly implemented
• Support project teams with administrative coordination and office management tasks
• Maintain organized project records to support reporting and operational efficiency

Ideal Profile

• Diploma, degree, or high school qualification in administration or related field
• Fresh graduates or entry level candidates are encouraged to apply
• Proficiency in Microsoft Office including Word, Excel, and PowerPoint
• Strong organizational and communication skills
• Ability to coordinate effectively with project staff and management teams
• UAE Nationals are encouraged to apply

Skills Set

• Administrative coordination and office support
• Project document control and document management systems
• Data entry and database management
• Microsoft Office productivity tools
• Project documentation tracking and reporting
• Filing, document scanning, and digital record management
• Communication and team coordination

Why Join Us

• Opportunity to work within large infrastructure and engineering project teams in Dubai
• Exposure to project administration and document management systems in engineering projects
• Collaborative work environment within a global engineering consultancy
• Professional development opportunities in project administration and office management
• Competitive salary and long term career growth opportunities

About the Company

Parsons Corporation is a global engineering and infrastructure consulting firm delivering innovative solutions across transportation, urban development, and infrastructure engineering projects. With strong operations across the Middle East, Parsons partners with government and private sector clients to deliver large-scale infrastructure projects that support sustainable urban development and economic growth.