Secretary - Office Administration

Parsons; Dubai; On-site; AED 50,220 - 72,540; Full time

Benefits offered by this job

Opportunity for career progression

Supportive team culture

Job summary

Parsons in Dubai is seeking a Secretary for office administration. This role involves clerical support, report preparation, and communication management to ensure efficient workflow.

The ideal candidate will hold a high school diploma, with fresh graduates encouraged to apply. Fluency in Arabic and English and basic administrative experience are advantageous. The position is full-time and offers opportunities for career progression in a leading engineering organization.

Qualifications

• Fresh graduates are welcome to apply.
• Basic experience in administrative or clerical roles is an advantage.
• Strong communication skills in Arabic and English.
• Good organizational and interpersonal abilities.

Responsibilities

• Compile and organize data into structured reports for internal and external use.
• Prepare and update reports in spreadsheet, graphical, or written formats.
• Draft routine correspondence and reports as required.
• Answer phone calls, take messages, and manage communication flow.
• Perform general clerical duties including filing, typing, and document handling.

Skills

Proficiency in Microsoft Office applications

Data entry and reporting skills

Communication and multitasking abilities

Attention to detail and accuracy

Education

High school diploma or equivalent qualification

Job description

Job Snapshot

• Role: Secretary
• Location: Dubai, UAE
• Industry: Engineering
• Function: Administrative-Clerical
• Experience: 0-2 years
• Job Type: Full-time

Overview

Secretary - Office Administration role in Dubai, UAE within the Engineering industry is a hiring opportunity for candidates interested in administrative coordination, clerical support, and office management. This role supports department operations by handling reports, correspondence, and daily office activities to ensure smooth workflow and communication.

Job Details

Country: UAE
City: Dubai
Industry: Engineering
Function: Administrative-Clerical
Salary: 4500-6500 (Estimated salary range based on similar jobs in the city; please confirm the final offer with the employer.)
Gender: Any Candidate
Nationality: UAE National
Job Type: Full-time

Key Responsibilities

• Compile and organize data into structured reports for internal and external use
• Prepare and update reports in spreadsheet, graphical, or written formats
• Verify collected data including matching supplier invoices with records
• Draft routine correspondence and reports as required
• Answer phone calls, take messages, and manage communication flow
• Receive, sort, and distribute incoming mail and documents
• Maintain records of office equipment and track maintenance or service schedules
• Support preparation of budget‑related data and recurring administrative reports
• Assist in coordinating office space, equipment requests, and directory updates
• Prepare occupancy and staffing reports for departments or projects when required
• Perform general clerical duties including filing, typing, and document handling
• Support team operations and contribute to meeting deadlines

Ideal Profile

• High school diploma or equivalent qualification
• Fresh graduates are welcome to apply
• Basic experience in administrative or clerical roles is an advantage
• Strong communication skills in Arabic and English
• Good organizational and interpersonal abilities
• Ability to manage tasks efficiently in a team environment

Skills Set

• Proficiency in Microsoft Office applications
• Data entry and reporting skills
• Office coordination and documentation handling
• Communication and multitasking abilities
• Attention to detail and accuracy

Why Join Us

• Opportunity to start a career in a leading engineering organization
• Exposure to professional office and project environments
• Supportive team culture focused on growth and development
• Career progression opportunities in administrative and clerical roles

About the Company

Parsons Corporation is a global engineering and infrastructure solutions provider delivering innovative projects across transportation, construction, and urban development sectors. With a strong presence in Dubai, Parsons offers professionals a dynamic environment and long‑term career growth opportunities.