Document Controller - Project Records

Parsons; Abu Dhabi; On-site; AED 78,000 - 112,000; Full time

Job summary

Parsons Corporation is seeking a qualified Document Controller - Project Records in Abu Dhabi Emirate to manage project records, transmittals, electronic filing, and document tracking across engineering and construction teams. You will ensure documents are registered, distributed, reviewed, approved, stored, and reported per procedures and client requirements.

The ideal candidate has a minimum of 5 years of document control experience, hands-on use of Asite, and strong attention to detail in a

Qualifications

• Minimum 5 years of document control experience.
• Hands-on experience using Asite for electronic document management.
• Strong understanding of document workflows, revision control, transmittals, approvals, and distribution procedures.

Responsibilities

• Coordinate the flow of controlled documents between project operations, engineering disciplines, construction teams, suppliers, consultants, and department groups.
• Process project documents through defined review, approval, distribution, filing, and close-out procedures.
• Maintain document numbering systems, approval workflows, signature requirements, revision controls, and distribution rules according to project requirements.
• Receive, register, track, monitor, and update documents using approved electronic document management systems.
• Prepare document logs, transmittals, registers, status reports, review trackers, and other project documentation reports as required.
• Use Asite to manage documentation workflows, submissions, comments, approvals, document history, and controlled project communication.
• Scan, upload, index, and store documents electronically to support accurate retrieval and long-term record management.
• Maintain project databases and ensure information is entered accurately, consistently, and within required timelines.
• Expedite document reviews, signatures, approvals, and release of supplier and internally produced documents.
• Support data distribution schedules based on client, project, department, supplier, and consultant requirements.
• Assist junior document control staff with project-specific procedures and daily document control activities.
• Perform related administrative tasks such as typing, filing, call handling, messenger coordination, and general office support when required.
• Work closely with project personnel and management to resolve document status issues, missing information, delayed approvals, and record discrepancies.
• Contribute to a deadline-driven project environment by maintaining accurate, timely, and well-organized documentation.

Skills

Document control

Asite

Document tracking

Revision control

Filing systems

Data entry

Team coordination

Education

Degree or diploma

Tools

Asite

Job description

Document Controller - Project Records

Location: Abu Dhabi Emirate, United Arab Emirates

Industry: Civil Engineering

Function: Filing-Records Management

Experience: Minimum 5 years of document control experience

Job Type: Full-time

Job Overview

Document Controller - Project Records in Abu Dhabi Emirate, United Arab Emirates is a Civil Engineering opportunity for an organized documentation professional who can manage project records, transmittals, electronic filing, document tracking, and controlled information flow across engineering and construction teams. This role supports Parsons Corporation by ensuring that project documents are registered, distributed, reviewed, approved, stored, and reported in line with established procedures and client requirements.

Job Details

Country: United Arab Emirates

City: Abu Dhabi Emirate

Industry: Civil Engineering

Function: Filing-Records Management

Salary: 7000-10000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.

Gender: Any

Candidate Nationality: Any

Role Context

The Document Controller - Project Records will maintain accurate document control processes for a project or department, helping project teams work from current, traceable, and properly approved information. The position plays a key role in reducing documentation errors, supporting audit readiness, improving coordination between engineering and construction stakeholders, and keeping project records accessible, secure, and compliant throughout the project lifecycle.

Key Responsibilities

• Coordinate the flow of controlled documents between project operations, engineering disciplines, construction teams, suppliers, consultants, and department groups.
• Process project documents through defined review, approval, distribution, filing, and close-out procedures.
• Maintain document numbering systems, approval workflows, signature requirements, revision controls, and distribution rules according to project requirements.
• Receive, register, track, monitor, and update documents using approved electronic document management systems.
• Prepare document logs, transmittals, registers, status reports, review trackers, and other project documentation reports as required.
• Use Asite to manage documentation workflows, submissions, comments, approvals, document history, and controlled project communication.
• Scan, upload, index, and store documents electronically to support accurate retrieval and long-term record management.
• Maintain project databases and ensure information is entered accurately, consistently, and within required timelines.
• Expedite document reviews, signatures, approvals, and release of supplier and internally produced documents.
• Support data distribution schedules based on client, project, department, supplier, and consultant requirements.
• Assist junior document control staff with project-specific procedures and daily document control activities.
• Perform related administrative tasks such as typing, filing, call handling, messenger coordination, and general office support when required.
• Work closely with project personnel and management to resolve document status issues, missing information, delayed approvals, and record discrepancies.
• Contribute to a deadline-driven project environment by maintaining accurate, timely, and well-organized documentation.

Ideal Profile

• Degree or diploma in a related discipline.
• Minimum 5 years of document control experience within an engineering design, consulting, construction, or infrastructure project environment.
• Strong understanding of document control workflows, project records, revision control, transmittals, approvals, and document distribution procedures.
• Hands-on experience using Asite for electronic document management is required.
• Working knowledge of MS Windows, word processing software, spreadsheet tools, database applications, and standard office automation systems.
• Good keyboard skills with the ability to enter, update, and verify data accurately.
• Ability to prepare clear logs, reports, registers, and document status updates for project teams.
• Strong written and verbal communication skills with the ability to interact effectively with engineers, managers, contractors, and project stakeholders.
• Organized, detail-oriented, and able to manage multiple document types under strict deadlines.
• Team-focused approach with the ability to support others and maintain reliable documentation standards.

Skills Set

• Document control
• Project records management
• Asite
• Electronic document management
• Document registration
• Document tracking
• Transmittal preparation
• Document numbering
• Revision control
• Approval workflows
• Document distribution
• Filing systems
• Data entry
• Document logs
• Reporting
• Database management
• MS Windows
• Word processing
• Spreadsheet management
• Document scanning
• Engineering documentation
• Construction documentation
• Supplier documents
• Internal document coordination
• Records accuracy
• Deadline management
• Team coordination

Why Join Us

This role offers a strong opportunity to contribute to major engineering and infrastructure projects in Abu Dhabi Emirate, where accurate document control is essential to project quality, compliance, and delivery performance. The position provides exposure to structured project systems, multidisciplinary teams, electronic document management platforms, and a professional environment that supports growth, teamwork, and reliable project execution.

About the Company

Parsons Corporation is a global engineering, construction management, and infrastructure solutions company supporting complex development programs across the Middle East. In the United Arab Emirates, Parsons delivers technical, project management, and site supervision services for civil infrastructure, buildings, utilities, transportation, and smart urban development projects with a strong focus on quality, safety, and long-term value.