Dubai-based Project Admin & Documentation Coordinator

AECOM Middle East Ltd; Dubai; On-site; AED 78,120 - 111,600; Full time

Job summary

AECOM Middle East Ltd is seeking an Administrative Support Coordinator to provide reliable administrative assistance for a live project team in Dubai, UAE. The role is essential for ensuring the smooth operation of project activities through effective communication and coordination.

The ideal candidate will possess a Diploma or Bachelor’s in Business Administration and previous experience in a similar administrative role. Join us to gain exposure to large‑scale engineering projects and develop your career within a professional environment.

Qualifications

• Previous experience in administrative or clerical support, preferably within engineering or construction projects.
• Ability to manage multiple tasks in a fast‑paced project environment.

Responsibilities

• Provide efficient administrative support to the project team to ensure smooth project operations.
• Handle typing, document preparation, formatting, and filing of project correspondence and reports.
• Manage telephone calls, emails, and reception duties, ensuring clear and professional communication.
• Coordinate meetings, prepare agendas, and take minutes when required.
• Maintain organized project records, logs, and document registers.
• Support communication between internal teams, consultants, contractors, and stakeholders.
• Assist with tracking submissions, approvals, and general project documentation flow.
• Ensure confidentiality and accuracy in handling project-related information.

Skills

Administrative and clerical support

Document control and filing systems

Professional communication skills

Time management and organization

Microsoft Office proficiency

Attention to detail and accuracy

Education

Diploma or Bachelor’s degree in Business Administration or related field

Job description

AECOM Middle East Ltd is seeking an Administrative Support Coordinator to provide reliable administrative assistance for a live project team in Dubai, UAE. The role is essential for ensuring the smooth operation of project activities through effective communication and coordination.

The ideal candidate will possess a Diploma or Bachelor’s in Business Administration and previous experience in a similar administrative role. Join us to gain exposure to large‑scale engineering projects and develop your career within a professional environment.