Project Administrator - Infrastructure Projects - AECOM - Dubai, UAE

AECOM Middle East Ltd; Dubai; On-site; AED 133,920 - 200,880; Full time

Benefits offered by this job

Competitive compensation

Professional development opportunities

Collaborative work culture

Job summary

AECOM Middle East Ltd in Dubai is seeking a Project Administrator to support major transportation and infrastructure projects. This role involves document control, stakeholder coordination, and administrative management using ACONEX and EDMS systems.

The ideal candidate will have a degree in Civil Engineering, experience in project coordination, and strong organizational skills. The position offers competitive compensation and the opportunity to work on large-scale infrastructure initiatives.

Qualifications

• Minimum 6 years of experience using ACONEX and EDMS software.
• At least 2 years of UAE experience in engineering consultancy or EPC environments.
• Strong organizational and documentation management skills.

Responsibilities

• Act as liaison between Project Manager, engineering teams, and external stakeholders.
• Manage and maintain all project documentation using ACONEX and EDMS platforms.
• Organize confidential records and prepare agendas for meetings.

Skills

Document control and EDMS management

ACONEX workflow administration

Project coordination and communication

Administrative and clerical operations

Education

Bachelor's degree or Diploma in Civil Engineering or relevant discipline

Tools

ACONEX

EDMS

Job description

Project Administrator – Infrastructure Projects – AECOM – Dubai, UAE Position Overview

AECOM is hiring a Project Administrator in Dubai, UAE to support major transportation and infrastructure projects. This role focuses on document control, stakeholder coordination, and administrative management using ACONEX and EDMS systems to ensure smooth communication and efficient project operations within a fast-paced engineering environment.

Job Details

Country: UAE City: Dubai Industry: Engineering Function: Administrative Salary: 12000-18000 monthly (Market estimated) Gender: Any Candidate Nationality: Any Job Type: Full-time

Key Responsibilities

• Act as liaison between Project Manager, engineering teams, site staff, and external stakeholders
• Manage and maintain all project documentation using ACONEX and EDMS platforms
• Organize confidential records, reports, and correspondence with secure and efficient retrieval systems
• Coordinate meetings, prepare agendas, record minutes, and distribute action items
• Provide administrative and clerical support including filing, document formatting, and communications handling
• Manage travel arrangements and scheduling for project personnel
• Maintain accurate computerized records of project data and service documentation
• Monitor document workflows and ensure compliance with project documentation standards
• Propose and implement process improvements to enhance office efficiency
• Support project teams with additional administrative duties as required

Ideal Profile

• Bachelor's degree or Diploma in Civil Engineering or relevant discipline
• Minimum 6 years of experience using ACONEX and EDMS software
• At least 2 years of UAE experience in engineering consultancy or EPC environments
• Experience within civil or construction industry projects preferred
• Strong organizational and documentation management skills
• Ability to handle confidential information with professionalism

Skills Set

• Document control and EDMS management
• ACONEX workflow administration
• Project coordination and communication
• Administrative and clerical operations
• Meeting coordination and reporting
• Record management and data accuracy
• Process improvement and office efficiency

Why Join Us

• Support large-scale infrastructure and transportation projects in Dubai
• Work within a globally recognized engineering consultancy
• Gain exposure to advanced project management systems and tools
• Competitive compensation and professional development opportunities
• Collaborative work culture focused on operational excellence

About the Company

AECOM Middle East is a leading engineering and infrastructure consultancy based in Dubai, delivering innovative, sustainable project solutions across transportation, buildings, water, environment, and energy. With global expertise and strong local presence, AECOM helps clients build smarter cities and resilient communities across the GCC and beyond.