Administrative Assistant - Project Support

AECOM Middle East Ltd; Dubai; On-site; AED 327,873 - 491,810; Full time

Benefits offered by this job

Opportunity for career development

Supportive work environment

Gain practical exposure to project support skills

Job summary

AECOM Middle East Ltd is looking for an Administrative Assistant – Project Support in Dubai, UAE. This role focuses on daily administration, document preparation, meeting coordination, and project progress reporting.

The applicant should be a UAE National with strong skills in Microsoft Office and experience in project coordination. Join a global infrastructure consultancy and support major project teams across various sectors in a dynamic environment.

Qualifications

• UAE National with a family book.
• Previous experience in administration, project coordination, or office support is an advantage.
• Strong organisational and multitasking skills with high attention to detail.

Responsibilities

• Provide day-to-day administrative support to the Program Cost Consultancy team.
• Prepare, edit, format, and review documents, presentations, reports, and correspondence.
• Maintain organised physical and digital filing systems.

Skills

Administrative support

Project documentation

Document control

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Meeting coordination

Filing and record management

Data entry

Report preparation

Project correspondence

Email drafting

Presentation support

Contract document organization

Drawing and specification filing

Confidential information handling

Team coordination

Office management support

Project progress tracking

Education

Diploma in Business Administration

Office Management

Tools

Microsoft Office Suite

Job description

Administrative Assistant – Project Support

Location: Dubai, UAE

Industry: Civil Engineering

Function: Administrative

Job Details

Country: UAE

City: Dubai

Salary: 8000-12000 (USD)

Gender: Any

Nationality: UAE Nationals

Job Type: Full‑time

Overview

Administrative Assistant – Project Support in Dubai, UAE is a Civil Engineering support role focused on daily administration, document preparation, meeting coordination, project filing, correspondence, and project progress reporting for AECOM’s Program Cost Consultancy team. The role supports smooth project delivery by helping project managers and team members maintain accurate records, organized documentation, timely communication, and efficient administrative workflows.

Key Responsibilities

• Provide day‑to‑day administrative support to the Program Cost Consultancy team.
• Prepare, edit, format, and review documents, presentations, reports, emails, letters, and project correspondence.
• Maintain organized physical and digital filing systems for easy document storage and retrieval.
• Schedule and coordinate project‑related meetings, ensuring stakeholders are informed of key dates, deliverables, and updates.
• Support document control procedures by ensuring project files are correctly labelled, stored, updated, and accessible to authorised team members.
• Assist project managers and team members with administrative tasks linked to project delivery, reporting, and coordination.
• Compile and organise project documents including contracts, specifications, drawings, reports, and supporting records.
• Perform data entry related to project milestones, timelines, deliverables, and resource allocation.
• Generate basic reports and simple analyses to help project managers monitor progress and administrative status.
• Track pending documents, follow up on missing information, and support timely completion of administrative deliverables.
• Maintain confidentiality when handling sensitive project, client, and company information.
• Support smooth communication between project team members, internal departments, and relevant stakeholders.
• Ensure administrative work is completed accurately, professionally, and in line with company standards.

Ideal Profile

• UAE National with a family book.
• Diploma in Business Administration, Office Management, or a related field is preferred.
• Previous experience in administration, project coordination, document control, office support, or team assistance is an advantage.
• Proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organisational and multitasking skills with high attention to detail.
• Good written and verbal communication skills.
• Ability to prepare professional documents, reports, presentations, and correspondence.
• Comfortable working in a fast‑paced project environment with multiple priorities.
• Able to work independently while also supporting team‑based tasks.
• Positive, proactive, and reliable approach to administrative support.
• Ability to handle confidential information with discretion and professionalism.

Skills Set

• Administrative support
• Project documentation
• Document control
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Meeting coordination
• Filing and record management
• Data entry
• Report preparation
• Project correspondence
• Email drafting
• Presentation support
• Contract document organization
• Drawing and specification filing
• Confidential information handling
• Team coordination
• Office management support
• Project progress tracking

Why Join Us

• Start or grow an administrative career within a global Civil Engineering and infrastructure consultancy in Dubai, UAE.
• Support major project teams working across cost consultancy, infrastructure, buildings, and regional development programmes.
• Gain practical exposure to project documentation, office coordination, reporting, and professional communication.
• Work in a supportive environment that values Emirati talent, learning, and career development.
• Build useful administrative and project support skills within a respected international consulting organisation.

About the Company

AECOM is a global infrastructure consulting firm delivering planning, design, engineering, cost consultancy, programme management, construction management and project support services across transportation, buildings, water, environment, and energy. In Dubai and across the Middle East, AECOM works with public and private sector clients to deliver sustainable, resilient and technically advanced projects that support communities, economic growth and long‑term development.