Construction Administrative Assistant — Project Support

Jobs at Dubai; Al Ain; Hybrid; AED 60,000 - 90,000; Full time

Job summary

AECOM in Al Ain seeks an Administrative Assistant to support the Construction Services Division. You will manage documents, coordinate schedules, and liaise with clients, vendors and the project team in a fast-paced environment.

The ideal candidate has a bachelor’s degree (or diploma) with at least two years of admin experience, strong MS Office skills, and excellent communication. UAE national inclusion is part of Emiratisation efforts.

Qualifications

• Bachelor’s Degree or Diploma required (High School Certificate with work experience accepted).
• Minimum of 2 years administrative experience, preferably in construction/engineering.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organization and multitasking abilities.
• Attention to detail and ability to work independently and in a team.

Responsibilities

• Document Management: Prepare, process, and maintain construction-related documents, including bid proposals, contracts, and project reports.
• Scheduling: Coordinate meetings, site visits, and project timelines; maintain calendars for project managers.
• Communication: Liaise between construction team, clients, subcontractors and vendors; handle calls and emails.
• Record Keeping: Maintain records of project progress, budgets, and expenditures; keep docs up-to-date.
• Office Support: Manage office supplies, arrange travel and accommodations, assist with general duties.
• Project Assistance: Support managers with presentations, milestones tracking, and policy compliance.
• Meeting Coordination: Organize meetings, take minutes, distribute notes and follow up on actions.
• Quality Control: Ensure documentation meets company standards and client requirements.

Skills

MS Office

Communication

Organization

Multitasking

Education

Bachelor’s Degree

Diploma / High School with experience

Tools

Microsoft Office

Job description

AECOM in Al Ain seeks an Administrative Assistant to support the Construction Services Division. You will manage documents, coordinate schedules, and liaise with clients, vendors and the project team in a fast-paced environment.

The ideal candidate has a bachelor’s degree (or diploma) with at least two years of admin experience, strong MS Office skills, and excellent communication. UAE national inclusion is part of Emiratisation efforts.